Office Coordinator

DEWITT LLP • Brookfield, WI

4d • Onsite

About The Position

The Office Coordinator position is for someone detail-oriented, professional, outgoing, and friendly. The primary purpose is to provide clerical support to all employees while maintaining confidentiality. The employee must work positively and respectfully with fellow employees and clients. Professionalism, communication, courtesy, and respect are foundations of DeWitt’s work environment and culture. Position is responsible for the following tasks: Answering Phones, Greeting Clients, Scheduling appointments, Opening New Files/Conflict Checks, Drafting and Sending Client Engagement Letters/Notifications, Client Account Inquiries and Credit Card Payments, Locate Files/Documents as Requested, Scan, Edit, Print & Copy Documents as Requested, Attend/Assist with Estate Planning Signings, Setup Conference Rooms for meetings, Clean/Maintain Conference Rooms, Assist with Office Supply Orderings on as Needed, Miscellaneous Tech Support/Office Equipment Maintenance, Meal ordering for firm functions, Outbound mail and package handling. Prior law firm experience is preferred.

Requirements

• Associate degree, High School Diploma, GED Equivalent, or job-related experience
• Leadership Skills: Strong ability to supervise and motivate a team.
• Organizational Skills: Excellent time management and multitasking abilities to oversee multiple office operations.
• Problem-Solving Skills: Proactive in resolving issues related to equipment, staff, or resources.
• Communication Skills: Ability to communicate effectively with clients, guests, staff, vendors, and other departments.
• Technical Proficiency: Familiarity with office equipment, software (e.g., Microsoft Office, document management systems), and vendor management platforms.
• Attention to Detail: Ensures accuracy in record-keeping, budget tracking, and supply management.

Nice To Haves

• Prior law firm experience is preferred.

Responsibilities

• Answering Phones
• Greeting Clients
• Scheduling appointments
• Opening New Files/Conflict Checks
• Drafting and Sending Client Engagement Letters/Notifications
• Client Account Inquiries and Credit Card Payments
• Locate Files/Documents as Requested
• Scan, Edit, Print & Copy Documents as Requested
• Attend/Assist with Estate Planning Signings
• Setup Conference Rooms for meetings
• Clean/Maintain Conference Rooms
• Assist with Office Supply Orderings on as Needed
• Miscellaneous Tech Support/Office Equipment Maintenance
• Meal ordering for firm functions
• Outbound mail and package handling

Benefits

• Members of our firm enjoy competitive compensation and benefits, including a Retirement Saving Plan with no waiting period, with all contributions 100% vested.
• Participants in the 401(k) plan receive monthly firm contributions to their plans based on a percentage of their salaries.
• Employees receive paid time off and paid holidays, tenure bonuses, and milestone awards.
• Medical, Dental and Vision Insurance
• Short and Long Term Disability
• Group Term Life Insurance
• Accidental Death & Dismemberment Insurance
• Firm members may also elect to purchase optional benefits such as dental insurance, vision insurance, dependent life insurance, supplemental life insurance, supplemental accidental death and dismemberment insurance, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree