Office Coordinator

UVA Community Health•Manassas, VA

11d

About The Position

Provides and coordinates administrative and clerical support to department or service line. The Office Coordinator reports to the Department Supervisor.

Requirements

High School Diploma or GED required.
Minimum of 2 years of successful experience in interacting with the public required.
Ability to carry out instructions (verbal and written).
Ability to adjust/operate office equipment.
Ability to communicate in a professional setting, in person, and on the telephone.
Ability to interpret feedback from patients in all age groups.
Computer knowledge including basic computer programs and word processing.
General keyboarding skills.
Ability to understand general statistics.
Knowledge of medical terminology, reading and writing.
Must be personable and able to interact with therapist and staff.
Self-motivated.
General inherent organizational skills.

Nice To Haves

1 year of experience in a healthcare environment preferred.
Follows physical demands for current staffing position.
Pleasant demeanor and specific attention to detail.
Ability to calmly interact with a variety of people.
Ability to manage multiple tasks at once.
Ability to tolerate long periods of sitting.
Must be able to read medical records and computer information.

Responsibilities

Greets and assists visitors to the department.
Answers all incoming telephone calls and provides accurate information as needed.
Attends assigned meetings, records minutes, and maintains meeting attendance records.
Collects invoices for department services, if applicable.
Files Expense Reports.
Submits requests for disbursement to Accounts Payable.
Orders supplies and maintain inventory for department.
Completes requisitions and sends to Purchasing Department or vendor.
Receives and distributes supplies.
Completes timekeeping duties accurately and by prescribed deadlines.
Tracks attendance occurrences and submit reports to the supervisor and director as requested.
Determines the need for corrective action as appropriate.
Processes requests for employee access in a timely manner.
Maintains access records on each employee for compliance standards.
Terminates accesses that are no longer needed.