Office Coordinator

OLIPOP•Burlingame, CA

9d•$22 - $25•Onsite

About The Position

We’re looking for a highly organized, proactive office & lab coordinator who takes ownership and thinks ahead. This role is ideal for someone who naturally anticipates needs, communicates clearly, and enjoys creating structure and order. You’ll play a critical behind-the-scenes role in keeping our office and lab environments running smoothly, ensuring teams are supported, spaces are well-maintained, and day-to-day operations are handled with care and consistency. Schedule and Location: Part time position of 20 hours per week Onsite role expectation: Monday – Friday Contract Term: This position is intended to cover a short-term business need, and we anticipate that your at-will employment will end no later than October 31, 2026. Location: Candidates must be within commutable distance to our Burlingame, CA location This position supports OLIPOP's retail presence. The individual will be employed by TCW Global, which directs and supervises all work performed under this role.

Requirements

2+ years of administrative or transferable experience
Microsoft Suite Knowledge Strongly Preferred (Excel, OneDrive, etc.)
Strong organizational skills and the ability to create structure, maintain systems and manage multiple tasks with attention to detail
A self-starter mindset with the ability to anticipate needs and take initiative
Strong problem-solving skills, including the ability to identify roadblocks and escalate issues appropriately
Clear, professional communicator who can confidently represent the team and company when partnering with internal stakeholders and external vendors
A proactive, service-oriented mindset with a willingness to jump in where needed
Must be at least 18 years of age.
Due to nature of role, ability to lift 25 lbs

Nice To Haves

experience managing a lab or R&D facility

Responsibilities

Supply & Inventory Coordination
Coordinate ordering and restocking of office and lab supplies based on team needs and usage trends
Track inventory levels and help maintain organized, accessible storage of commonly used materials
Proactively identify supply needs to ensure teams have what they need to stay productive
Vendor & Facilities Coordination
Schedule and coordinate vendor visits for equipment servicing, preventative maintenance, and calibrations
Support facility related services such as maintenance requests, deliveries, and contractor visits
Serve as a friendly, professional point of contact for onsite vendors and service providers (as needed)
Purchasing Support
Assist with weekly purchasing of office and lab supplies, including order tracking and follow-up
Help prioritize essential purchases and support basic budget awareness related to supplies and materials
General Office & Workplace Support
Manage incoming mail
Manage incoming and outgoing shipments, including receiving deliveries, organizing packages, and coordinating outgoing shipments for lab materials, samples or supplies
Organize and maintain administrative paperwork as needed
Keep shared office spaces welcoming and well stocked by replenishing snacks and beverages
Support light cleaning and organization of meeting rooms and common areas to maintain a polished workplace environment