Office Coordinator

Proenergy • Houston, TX

1d • Onsite

About The Position

The Office Coordinator serves as the primary front office representative and is responsible for managing employee and guest logistics, administrative coordination, and day-to-day office operations. This role ensures a professional, welcoming, and well-supported workplace environment by overseeing receptionist duties, onsite meeting support, vendor coordination, and office supply management. The Office Coordinator plays a critical role in delivering a positive employee and visitor experience while maintaining organized and efficient administrative processes.

Requirements

• High school diploma required; associate’s degree preferred.
• 3+ years of experience in receptionist, office coordination, or administrative roles.
• Strong customer service orientation and professional presence.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to manage multiple priorities with attention to detail.
• Discretion in handling confidential information.
• Professionalism and hospitality mindset
• Organizational discipline
• Reliability and follow-through
• Service orientation
• Attention to detail
• Proactive coordination.

Responsibilities

• Serve as the first point of contact for visitors, vendors, and employees.
• Greet and direct guests in a professional and courteous manner.
• Manage incoming calls and route appropriately.
• Coordinate visitor check-in procedures, badges, and security protocols.
• Maintain a welcoming and organized lobby and reception area.
• Maintain visitor logs in accordance with company procedures.
• Coordinate onsite meeting logistics including room scheduling, setup, catering orders, materials preparation, and post-meeting reset.
• Support town halls, leadership meetings, training sessions, and company events.
• Assist with onboarding logistics, including workspace readiness and day-one coordination.
• Maintain seating charts.
• Support employee engagement activities and internal workplace initiatives.
• Manage incoming and outgoing mail, packages, and courier services.
• Order and maintain inventory of office and breakroom supplies.
• Coordinate with approved vendors for office services and ensure timely ordering and delivery.
• Track invoices related to office supplies and services and submit for processing.
• Provide general administrative support to leadership and HR as needed.
• Assist with internal communications related to office operations.
• Serve as the primary contact for office-related vendors (e.g., catering, supplies, equipment services).
• Coordinate service schedules and ensure quality and timeliness of delivery.
• Maintain organized vendor records and service documentation.

Benefits

• competitive pay
• excellent benefits that include Medical, Dental, Vision, and Life/Disability Insurance at minimal cost to the employee
• 10 paid holidays
• paid time off
• 401k plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED