Office Coordinator

Food Bank of Central New York • Syracuse, NY

just now • $21 - $23 • Onsite

About The Position

The Office Coordinator at Food Bank of Central New York plays a key role in ensuring the smooth and efficient day-to-day operations of the office. This position supports administrative functions, coordinates internal activities and communications, and provides general support to staff, visitors, and leadership. The ideal candidate is organized, proactive, detail-oriented, able to manage multiple priorities in a fast-paced environment and possesses excellent customer service skills. By providing essential support to our staff and effectively communicating with a diverse community, the Office Coordinator will contribute directly to the effective execution of our mission to fight hunger and food insecurity in our community.

Requirements

• High school diploma or equivalent required.
• At least two years of experience in an administrative support role.
• Proficiency in Microsoft Office 365.
• Excellent time management skills and the ability to prioritize work.
• Strong organizational skills with the ability to multitask.
• Exceptional communication skills, both written and verbal, with fluency in English required.
• Professionalism and customer service.
• Attention to detail and problem-solving skills.
• Collaboration and teamwork.
• Reliability and follow-through.

Nice To Haves

• Associate's degree in business administration or related field preferred.
• Nonprofit experience preferred.
• Bi-or multi-lingual preferred.

Responsibilities

• Serve as the first point of contact for the organization, managing phone calls, email correspondence, and in-person visits with professionalism, and courtesy.
• Provide thorough referrals to neighbors who call the Food Bank.
• Manage front desk operations, including phone calls, mail distribution, and scheduling
• Assist transportation with daily delivery calls to partner agencies.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Oversight of incoming and outgoing mail processing, including internal organization as well as external mailing of monthly financial statements and delivery calendars.
• Prepare correspondence, reports, presentations, and other documents as needed.
• Assist leadership and staff with scheduling, meeting coordination, and travel arrangements.
• Maintain electronic and hard copy filing systems, ensuring information is organized and easily accessible.
• Handle sensitive information in a confidential manner.
• Support the coordination of events and meetings, including logistics, attendees, and materials, with the ability to communicate effectively.
• Manage calendars, appointments, and conference room bookings.
• Order and manage office supplies, equipment, and inventory.
• Coordinate office maintenance, repairs, and facility requests.
• Liaise with external vendors and service providers, ensuring timely and efficient service.
• Ensure compliance with office procedures, policies, and safety standards.
• Maintain a clean, organized, and professional office environment.
• Any other duties assigned to support the mission of the Food Bank.

Benefits

• Eligible for Full Time Employee benefits including Health, dental, and vision insurance, 8 paid Holidays, 1 Floating Holiday, generous PTO, administered 401(k) after 1 month with employer match after 1 year, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED