Office Coordinator

Prosperity Partners•Chicago, IL

1d•$25 - $30•Onsite

About The Position

Prosperity Partners (“Prosperity”) is a Chicago-headquartered public accounting firm offering best-in-class tax, accounting, and personal finance services to dynamic businesses, high net-worth individuals, and family offices. With offices throughout the United States, we are seeking an organized Office Coordinator to support our growing practice. The candidate must possess the following characteristics: exceptional interpersonal and communication skills, strong writing skills, high ability to multi-task, meticulous attention to detail, a strong desire to learn, willingness to work in a team-oriented environment and the ability to prioritize quickly and efficiently. The Office Coordinator is responsible for the day-to-day administrative and operational functions of the office. This role serves as the first point of contact for customers, visitors, and vendors, ensuring smooth office operations, excellent customer service, and a well-organized, welcoming workplace. The role oversees the processing of incoming and outgoing mail, completes daily trips to the post office, and ensures timely distribution of correspondence. The Office Coordinator coordinates with vendors and building management by collecting and maintaining vendor certificates of insurance, scheduling vendor services, and arranging repairs and maintenance as needed. Additionally, the position manages office operations by ordering office and kitchen supplies, keeping the kitchen stocked and organized, emptying the dishwasher, and maintaining clean and functional common areas. The role also supports meetings and events by scheduling meetings, preparing meeting rooms for clients and staff, and planning office parties and employee events, ensuring the office remains organized, welcoming, and fully operational at all times. Successful efforts can lead to additional responsibilities, training and education in other areas of the firm. Candidates that demonstrate hard work, enthusiasm and ethical behavior will have excellent opportunities for annual advancement. The position offers a unique opportunity to work with a high-level professional services firm with significant growth potential. Due to the collaborative nature of our work, employees are expected to be in the office five days per week. We are accepting resumes consistent with the following background and ability: A bachelor’s degree from a four-year accredited university; Previous experience in an office management or administrative role preferred; Strong organizational and time-management skills; Excellent verbal and written communication skills; Ability to multitask and prioritize in a fast-paced environment; Professional, friendly demeanor with strong customer service skills; Proficiency with basic office technology (email, phone systems, scheduling tools); Ability to lift approximately 20 lbs; Ability to travel to the post office (approximately 8 blocks); Availability to work in the Chicago office 5 days per week. Prosperity Partners is a people-focused public accounting firm with a strong culture, talented professionals, and great clients. We offer competitive salaries, equity compensation and excellent benefits (medical, dental, vision, 401k with company contribution, education and more). We encourage you to apply if interested in working with talented professionals in an entrepreneurial, process-driven environment. Prosperity Partners is an equal opportunity employer with a commitment to diversity. We are an inclusive organization and actively promote equality of consideration for all with the right mix of talent, skills and potential. We enthusiastically encourage applications from a wide range of candidates.

Requirements

A bachelor’s degree from a four-year accredited university
Strong organizational and time-management skills
Excellent verbal and written communication skills
Ability to multitask and prioritize in a fast-paced environment
Professional, friendly demeanor with strong customer service skills
Proficiency with basic office technology (email, phone systems, scheduling tools)
Ability to lift approximately 20 lbs
Ability to travel to the post office (approximately 8 blocks)
Availability to work in the Chicago office 5 days per week

Nice To Haves

Previous experience in an office management or administrative role preferred

Responsibilities

Responsible for the day-to-day administrative and operational functions of the office.
Serves as the first point of contact for customers, visitors, and vendors, ensuring smooth office operations, excellent customer service, and a well-organized, welcoming workplace.
Oversees the processing of incoming and outgoing mail, completes daily trips to the post office, and ensures timely distribution of correspondence.
Coordinates with vendors and building management by collecting and maintaining vendor certificates of insurance, scheduling vendor services, and arranging repairs and maintenance as needed.
Manages office operations by ordering office and kitchen supplies, keeping the kitchen stocked and organized, emptying the dishwasher, and maintaining clean and functional common areas.
Supports meetings and events by scheduling meetings, preparing meeting rooms for clients and staff, and planning office parties and employee events, ensuring the office remains organized, welcoming, and fully operational at all times.