Office Coordinator
About The Position
Are you a logistics pro who loves keeping a team running like a well-oiled machine? Austill's Educational Therapy Services is seeking a proactive Office Coordinator to handle essential clerical and administrative tasks and be the heartbeat of our Educational Services department. If you are organized, tech-savvy, and ready to support our team, we want to meet you! This is a full-time, on-site position based in our Exton, PA office. Standard hours are Monday through Friday, 8:00 AM – 4:00 PM Austill's has been providing comprehensive school-based therapy services, including OT, PT, and SLP, for over 40 years! We are dedicated to enhancing the lives of our students (PK-12th) in schools throughout Pennsylvania through high-quality educational therapy services.
Requirements
- Organizational Mastery: You can juggle mail, PT scripts, and IEP data updates without breaking a sweat.
- Tech Proficiency: High comfort level with Microsoft Office (Word, Excel, Outlook) and database entry.
- Self-Initiative: You don’t wait to be told what to do; you see a need (like low inventory or a pending referral) and take action.
- Communication Skills: You are articulate and helpful, whether you’re talking to a school administrator or an independent therapist.
- High School Diploma (Required).
- Ability to obtain and maintain all company-required clearances and credentials.
- Ability to perform light-duty physical tasks, including sitting, standing, and occasional bending/reaching.
Responsibilities
- Office Command: Manage daily mail, outgoing faxes, and high-volume phone calls with a professional touch.
- Compliance Guardian: Lead the clearance process for therapists, ensuring all independent contractors and employees are up-to-date. You’ll also handle monthly compliance reporting and follow-ups.
- Student Data Expert: Accurately enter new student data and process critical evaluation reports within a 48-hour window to ensure no child’s services are delayed.
- Supply & Resource Logistics: Keep the office stocked and within budget, while assisting with the distribution of clinical test kits and library resources.
- Onboarding Support: Be the welcoming face of the company by preparing welcome packets and creating badges for new team members.
Benefits
- Competitive pay commensurate with experience
- Comprehensive healthcare insurance plans, including medical, dental and vision
- Company-paid Life Insurance and Long Term Disability Insurance
- Voluntary short-term disability, additional life insurance, critical illness insurance and accident insurance are all available
- Generous Paid Time Off plan and paid holidays
- 401k retirement savings plan with discretionary company contribution
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
