Office Coordinator

LEAHY-IFP•New Lenox, IL

11h•$24 - $30•Onsite

About The Position

NLX Beverage Solutions, LLC firmly believes that our employees are the heart of our success. This position description is designed to outline primary duties and qualifications, but not limit one to specified duties, to ensure individual and group success. Job Summary The Office Coordinator provides essential administrative and operational support to ensure the smooth day-to-day functioning within a fast-paced beverage manufacturing environment. This role coordinates front-office activities, supports employee onboarding logistics, maintains accurate records, manages office communications, and responds to general employee, contractor, and visitor inquiries. Serving as a central point of contact, the Office Coordinator upholds a high standard of professionalism, organization, confidentiality, and attention to detail. The position also assists with reporting, document management, compliance-related tracking, employee engagement support, and coordination of cross-functional administrative activities to promote efficient operations and alignment with company policies and procedures.

Requirements

High school diploma or equivalent
Three years’ relevant work experience preferred
Proficiency in MS Office
Demonstrated ability to read, write, and communicate effectively in English to ensure understanding of written procedures, safety instructions, technical documentation, and verbal communications
Basic math skills including addition, subtraction, multiplication, division, and use of weights and measures.
Must be comfortable using a calculator
Familiarity with basic computer systems and control interfaces
Team-oriented attitude; respectful, approachable, honest, dependable, and adaptable to change
Capable of resolving conflicts professionally
Able to prioritize tasks and remain productive under shifting demands
Follows both written and verbal instructions accurately
Highly motivated, reliable, and hands-on with a strong problem-solving mindset
Able to identify and address inconsistencies or quality issues with accuracy and precision
Vision, hearing and speaking to meet performance standard
Walk up and down long staircases multiple times daily, elevator available for use.
We have a large facility and this position needs to access many different places within the facility daily.
Required to sit for long periods of time, talk/listen via telephone, use keyboard and mouse to navigate software programs
The ability to safely lift and carry up to 25 pounds on an occasional basis
Occasionally going into the production area and donning protective clothing as stated below

Nice To Haves

Bi-Lingual (Spanish) strongly preferred

Responsibilities

Serve as the first point of contact for employees, applicants, contractors, vendors, and visitors, greeting and assisting them in a courteous, service-oriented, and professional manner
Demonstrate high standards of integrity, professionalism, discretion, and fairness in all interactions, decisions, and administrative responsibilities
Respond to, and manage, inquiries received in person, by phone, and via email, providing accurate information or directing individuals to the appropriate personnel or department in a timely manner
Coordinate and maintain appointment scheduling, meetings, interviews, and calendars for office leadership and departments, ensuring effective time management and clear communication
Provide administrative support for office operations, policies, and procedures across the facility, ensuring consistency and organizational efficiency
Enforce and support facility security protocols by tracking visitor access, issuing and retrieving visitor badges, and communicating safety and security expectations as needed
Serve as a general resource for employees and visitors by providing information related to office operations, internal processes, and company resources, directing HR-specific inquiries to the appropriate HR personnel
Support onboarding logistics for new hires, including workspace preparation, coordination with IT and facilities, distribution of orientation materials, and scheduling of onboarding activities
Initiate and track purchase requests and office supply orders in alignment with company procurement policies and budget guidelines
Assist with the planning, coordination, and execution of company events such as employee engagement activities, celebrations, training sessions, quarterly meetings, and recognition programs
Perform a wide range of clerical and administrative tasks including document preparation, correspondence tracking, and report support related to office operations
Collaborate with office leadership, HR, facilities, and other departments to support organizational goals, operational efficiency, and a positive workplace environment
Perform all other duties as assigned