Office Coordinator

Equitable•Grand Rapids, MI

10d•$50,000 - $60,000•Onsite

About The Position

At Equitable, we help clients secure their financial well-being so they can pursue long and fulfilling lives - a mission we’ve honed since 1859. Equitable is looking for a highly organized, proactive and detail-oriented Office Coordinator for our Grand Rapids, MI office. The ideal candidate has strong communication skills, exceptional time mamagement skills and commitment to maintaining a productive work environment. This role will be onsite in our Grand Rapids, MI office.

Requirements

Administrative support or office management experience
Research and data gathering ability
Analytical skills
Negotiation skills
Excellent organizational skills
Excellent verbal and written communication skills
Ability to prioritize tasks
Excellent proofreading ability
Ability to train and mentor employees
Excellent collaboration skills
Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

Responsibilities

Sales support for advisors
Business processing support
Meeting preparation and coordination of seminars
Office communications
Sourcing and recruiting support, assisting our Head of Centralized Recruiting
Calendar Management
Mail sorting and distribution
Logging of checks and forms to various service centers
Inventory of supplies and sales material
Office management responsibilities; client refreshments, equipment maintenance, and vendor contact for business as usual items