In Office Coordinator- St. Louis Location

HBK Engineering, LLC•Maryland Heights, MO

5d•Onsite

About The Position

HBK Engineering is seeking an in Office Coordinator who has an interest in working in a fast-paced engineering office. Our firm offers a professional work environment, excellent benefits, competitive salary and a wide range of growth opportunities. This position offers the opportunity to be a part of an office support and facilities team at our St. Louis office, supporting administrative office activities and support needs of HBK employees, including engineers, designers and field crews. The candidate selected for this position would be responsible for managing all general front desk activities, coordinating office overhead services and related activities, planning travel and travel related activities for key staff members, and a variety of other administrative activities. If needed part time is an option. HBK is transforming essential infrastructure to achieve a sustainable future and empower the communities where we live and work. Since first opening our doors in 1998, HBK Engineering has quickly emerged as a leader in the utility infrastructure space through our experience on smart grid, modernization, resiliency, communications, fiber to the home (FTTH), and microgrid projects. Today, we’re a Quanta Services Company—a team of 43,000 dedicated individuals offering end-to-end solutions for the utility, energy, and construction industries. Team members at HBK Engineering are committed to designing the future we want to live in, and safety is at the center of everything we do. HBK Engineering offers a professional environment where you’ll work alongside some of the best talent in the industry. We offer excellent benefits, competitive salary, employee resource groups, and a community-focused environment where our staff members believe in giving back. At HBK Engineering, you’ll discover a culture where the values of diversity, equity, and inclusion are exemplified by all. Better outcomes are achieved when we bring our authentic selves to work daily. Our sights are set on the future, and we invite you to rise to the challenge.

Nice To Haves

Customer service experience preferred.
Strong organizational & communication skills preferred.
Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
Must be proactive and have the ability to work independently.

Responsibilities

Supports a friendly and efficient guest experience as the main representative at the front reception desk.
Coordinate and mange the front desk area and responsibilities include: incoming and outgoing mail, greeting guests, assisting new hires on their first day, managing office keys & fobs, etc.
Books travel (flights, hotels, rental cars) on behalf of our employees following the HBK travel guidelines.
Potential to answer the office phone line and direct calls to employees and other offices as needed.
Assist with the coordination and supervision of vendors completing general maintenance, alterations, and repairs to office areas and equipment.
Coordinates with the facilities team on purchases of office supplies, office furniture, office equipment and other office needs in accordance with company purchasing policies and budgetary restrictions.
Performs facilities day-to-day operations.
Participates as needed in special department projects.
Maintains office efficiency by coordinating with facilities and employees on changes to office systems, layouts, and equipment procurement in coordination with other responsible HBK teammates.
Assist with managing office wide employee programs (examples: birthday celebrations, anniversaries, etc.).
Coordinates client meetings and internal meetings (greeting, ordering lunch, etc.).
Performs other general clerical/administrative support duties as needed.