Office Coordinator

Ascendigo•Carbondale, CO

13d•$27 - $29•Onsite

About The Position

The Ascendigo Office Coordinator will assist all departments with administrative requests including but not limited to scheduling and organizing meetings, scanning and printing, supply/equipment requests, and conference room preparation. This position will have strong organizational and multitasking skills, attention to detail, and excellent written and verbal communication skills with a strong emphasis on board activities and customer service. This position is also responsible for ensuring the physical office space organized, has necessary supplies for teams, and is inviting for staff and those visiting.

Requirements

Knowledge of the field of autism is preferred
Excellent organizational and communication skills
Attention to detail and problem-solving skills
Ability to multitask and work under minimal supervision
Knowledge of Microsoft Office, strong emphasis on Word and Excel
Must be 21 or over and have legal working status
Valid driver’s license with no major violations in the past 5 years
Clean background check with no felonies or flags
Minimum high school diploma
Flexibility to travel for occasional professional development and resident activities
Personal smartphone with texting capacity

Nice To Haves

Bi-lingual English & Spanish is a plus!

Responsibilities

Greet all visitors, provide general support and information
Support tasks as needed for senior leadership including but not limited to travel, filing, editing, typing, copying, binding, and scanning
Keep the office tidy, stocked, and organized, including kitchen, conference room, and storage closets
Receive, sort, and distribute all deliveries and mail
Order office supplies, stock supply stations, and ensure office equipment is operable
Coordinate repairs for office equipment
Handle sensitive information in a confidential manner in compliance with HIPAA
Coordinate office procedures including control of petty cash
Phone system operations and equipment check in/out procedures
Perform administrative tasks to support daily business operations
Always exhibit polite and professional communication
Responsible for board and committee meeting schedules, portal updates, minutes, agendas, packets, and any annual board documents.
Coordinating staff events
Managing birthday and anniversary tracking
Assisting with recognition weeks
Assist with onboarding/offboarding experience
IT inventory tracking
Coordinating IT equipment distribution and returns
Daily load of laundry for cleaning rags
Other duties as assigned or needed.
Support with general mailers
Supply checks and facility walkthroughs
Answering Phones and helping direct call traffic
Answering doors / letting visitors in/out of building
Checking fluid, lights, tires & making record
Coordinating repairs with mechanics & scheduling pickup/ drop-off
Administering new driver training and administering driver re-checks
On Call Support in case of vehicle breakdown
Work with current staff members to help coordinate weekly vacuuming and cleaning
Manage all board and committee calendar invites
Manage board tracker (attendance and demographic info)
Ensure all required documentation is uploaded to the board portal
Distribute board and committee packets
Complete minutes for all board meetings and assigned committee meetings