Office Coordinator / Scheduler

Greater South Jersey•Marlton, NJ

13d•Onsite

About The Position

The Office Coordinator / Scheduler is responsible for development and continual monitoring of the work schedules for Caregivers to meet patient care needs, adjusts staffing according to available staff and reports changes to appropriate supervisors, assure accuracy of the time reports, verify hours worked daily, overtime hours and benefit days, and calculate staffing based on adjusted census daily. The Office Manager will work with the Owners & Nurse to ensure that all back office functions related to business operations are performed effectively. In addition, the office manager assists the owners with specific duties as required. Portrait of an Office Coordinator / Scheduler Familiar with and comfortable working on computers. Possess good phone skills. Ability to coordinate and perform multiple tasks. Understand basic accounting principles. Excellent written/grammatical skills. Good communication skills. Self-starter. Work well with others. Coordinate employee paperwork. Audit inflow of paperwork for staffing purposes. Portrait of an ABC Office Coordinator Familiar with and comfortable working on computers. Possess good phone skills. Ability to coordinate and perform multiple tasks. Understand basic accounting principles. Excellent written/grammatical skills. Good communication skills. Self-starter. Work well with others.

Requirements

Excellent computer skills.
Exceptional interpersonal skills.
Candidates must be authorized to work in the United States
Knowledge of office practices and procedures
Knowledge of computing hardware and software resources, including web activity
Interpersonal/human relations skills
Verbal and written communication skills
Program coordination skills
Organizational/planning skills
Accounting and bookkeeping skills
Ability to compose and edit correspondence
Ability to prepare reports and publications
Ability to manage multiple tasks simultaneously
Ability to maintain confidentiality
Candidates must be authorized to work in the United States

Responsibilities

Answering phones as needed.
Staffing & scheduling all in-home care cases.
Interview and orientation process of caregivers.
Understanding the staffing & scheduling software.
Monitoring daily schedules for any call outs.
Entering new employees and clients into system.
Greet guest
Answer phones, process mail & UPS
Set up physical folders for new clients and assist when needed
Make sure Owners, Nurses, Staffing Coordinators and Care Givers get copies of plans for new patients and changes
Type proposals/quotes as needed
Order office supplies and new equipment as approved
Deliver releases and pick up checks as needed
Maintain paper stock for copier and fax machine
Send out Newsletter to referral sources by 15thof each month. Get details from Owners and Care Coordinator
Keep copier area tidy/clean
Maintain stock of paper towels, soap, etc. for restrooms
General filing
Present a professional appearance and positive attitude when interacting with clients and co-workers
Foster goodwill and teamwork amongst all employees and customers