Office Coordinator / Program Support Specialist

Dungarvin•Long Beach, CA

8h•$24 - $27•Onsite

About The Position

Dungarvin is hiring an Office Coordinator / Program Support Specialist to support multiple Adult Day Program locations across Southern California. This position is based out of our Lakewood office in Long Beach and plays a key role in keeping day-to-day operations organized and running smoothly. In this role, you’ll support Program Directors, Program Coordinators, and Area Leadership by helping maintain consistency across operations and ensuring teams have what they need to effectively support the individuals we serve. You’ll help keep communication, documentation, and administrative processes moving efficiently across multiple locations. This is not a traditional administrative role where tasks are handed to you throughout the day. We’re looking for someone who is proactive, resourceful, and comfortable working independently while staying connected to a team. You’ll serve as a central support point, stepping in where needed and helping ensure nothing falls through the cracks. You’ll be the person who notices what needs attention, takes action, and follows things through from start to finish. Whether it’s organizing files, supporting scheduling, managing office operations, or assisting with projects, your work helps programs stay structured, efficient, and supported. If you take initiative, learn quickly, and enjoy being a reliable “go-to” behind the scenes, this role offers a high level of ownership and the opportunity to make a meaningful impact across multiple teams.

Requirements

High school diploma or GED required, along with at least 2 years of administrative or operational support experience in a professional setting
Strong computer and technology skills, including above average knowledge in Microsoft Office (Word, Excel, and database systems)
Experience with data entry and administrative processes, with a focus on accuracy and timeliness
Ability to work independently with minimal supervision and take initiative in day-to-day responsibilities
Strong problem-solving skills with the ability to identify problems, find solutions, and follow tasks through from start to finish
Confidence, flexibility, and the ability to pivot when unexpected demands or priorities arise
Highly organized with strong attention to detail
Ability to manage multiple priorities across different teams and locations
Clear and professional communication skills with the ability to work across all levels of the organization
Ability to handle confidential information with professionalism and discretion
Valid driver’s license and reliable transportation
Ability to travel between local program sites as needed to provide support

Nice To Haves

Experience in human services, healthcare, or a multi-site environment preferred
Experience supporting multiple teams or locations
Experience with procurement, expense tracking, or office operations
Ability to adapt quickly, pivot priorities, and take action without being asked
A proactive, team-oriented mindset with a strong sense of ownership

Responsibilities

Provide administrative and operational support to Program Directors, Program Coordinators, and Area Leadership
Support adherence to organizational processes, documentation standards, and internal procedures
Support scheduling coordination and general administrative needs tied to program operations
Maintain organized physical and electronic files and ensure documentation is complete and up to date
Track documentation, data entry, and required paperwork across multiple programs with accuracy and attention to detail
Help maintain the overall flow of office and program operations, ensuring tasks and communication are moving efficiently
Manage procurement, office supply ordering, and vendor coordination
Track expenses, collect receipts, and support basic reporting processes
Monitor office equipment and coordinate maintenance or repairs as needed
Support scheduling, meeting coordination, and administrative projects
Act as an extra set of hands for operations, stepping in where support is needed

Benefits

Competitive Pay: $24.00/per hour
Full Range Scale: $24.00 - $26.75 per hour (The starting rate for this position is fixed at $24.00 per hour. Pay increases occur over time and are tied to tenure/length of employment with Dungarvin.)
Full Time, Monday-Friday
Medical, Vision and Dental Insurance for full-time employees
Supplemental Insurance
Flex Spending and HSA Accounts for full-time employees
Pet Insurance
Life Insurance for full-time employees
401 K plan with up to 3% employer match based on eligibility requirements
PAID TIME OFF (PTO) for eligible employees
PTO Donation
Growth and Development Opportunities
Employee Referral Program
Employee Assistance Program
National Brand Discounts
TapCheck – access up to 50% of your pay before payday
PAID training and orientation