Office Coordinator/People Coordinator

BigTime Software•Tempe, AZ

1d•Onsite

About The Position

BigTime is looking for a Part-Time Office & People Operations Coordinator to support our Phoenix office and assist our People team. This is a great opportunity for someone early in their career who is interested in learning more about HR, recruiting, and talent development, while also gaining hands-on experience in office operations. In this role, you’ll help keep our Phoenix office running smoothly while supporting day-to-day People Operations tasks. You’ll work closely with experienced People team members and gain exposure to core HR and recruiting processes in a fast-growing organization. Who is BigTime? We've proudly been featured on Inc's 500 Fastest Growing Companies in America for 4 years in a row. BigTime Software is the engine behind the greatest consulting firms on the planet, delivering back-office time/budgeting and invoicing to over 2,500 firms worldwide and tracking over $4 billion in billable time each year. Our flagship product is a SaaS-based system that is custom-built for the professional services industry. BigTime is a PE-backed company, headquartered out of Chicago, with offices in Chicago, Boston, Phoenix and most recently, expanding internationally. We've proudly been named on Crain’s Best Places to Work 2 years in a row -- if you're motivated to join a hyper growth organization, we're eager to talk to you.

Requirements

0–2 years of experience in an administrative, office, or people-focused role (or relevant internships)
Strong organizational skills and willingness to learn
Friendly, professional communication style
High attention to detail and reliability
Comfortable working independently while knowing when to ask questions
Applicants must be authorized to work in the U.S.
BigTime Software, Inc. is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Nice To Haves

Interest in HR, recruiting, or People Operations is a strong plus

Responsibilities

Serve as the primary on-site point of contact for employees, visitors, and vendors
Greet and assist visitors, clients, and employees
Manage office supplies, inventory, mail, and package handling
Coordinate meeting rooms, catering, and office events
Maintain office access and security (badges, access codes, keys
Support new hire IT onboarding and office setup
Oversee office equipment maintenance and troubleshoot issues
Maintain a clean, professional, and welcoming office environment
Assist with space planning, seating arrangements, and office layouts
Support team-building activities and culture initiatives
Assist the People team with HR administrative tasks, including data entry, document management, and employee records
Support recruitment coordination, including interview scheduling, candidate communication, and onsite interview logistics
Assist with new hire onboarding, ensuring a smooth and positive employee experience
Provide support for talent development initiatives, such as training coordination, tracking participation, and organizing learning sessions
Help maintain People Ops processes, documentation, and internal resources
Partner with People Operations and Recruiting team members on special projects as needed