People Coordinator

SoHo Experiential • New York, NY

1d

About The Position

The People Coordinator role is a full-time position dedicated to supporting our people function and the efficient running of daily HR operations. Core focus areas include providing administrative support for onboarding processes, exits, compensation cycles, assist with preparation for strategic initiatives, reporting processes, and employee data changes.

Requirements

• Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment
• Excellent written/verbal communication skills and ability to effectively relate to others
• Exhibit accuracy and utmost confidentiality of employee information and HR processes
• Proficient in Microsoft Outlook, Word, PPT, and Excel
• Ask questions and clarify tasks to be efficient in day-to-day work
• Show passion and positivity in the work with a commitment for excellence – both the work product and pride representing the People Operations function
• Bachelor's Degree
• At least 1 year of relevant HR administrative/coordinator level experience

Responsibilities

• Assist with sourcing talent, scheduling interviews, and supporting recruitment efforts for staff roles.
• Support the agency’s summer intern program while ensuring an optimal intern experience.
• Responsible for sending and collecting new hire paperwork as well as maintaining and creating employee files, and also completing applicable I-9 verifications for new hires
• Manage all welcome aspects for new employees, including but not limited to coordinating with systems administration, desk setup, confirming computer readiness prior to start date, picking up new hires from reception, scheduling and setting up breakfast, creating swag bags, and providing building tours
• Support engagement initiatives as directed
• Assist with employee exits by creating term notices, sending exit surveys, setting up exit interviews and creating exit packets, which are to be provided prior to exit date of employee
• Complete all employment verification letters and calls as needed
• Organize necessary data and paperwork to support strategic initiatives, such as headcount/leavers reports, performance plans, increase letters, employee data/demographics information, etc
• Organize sign-up sheets, attendance records, and day-of logistics for training programs
• Handle all administrative requests, like filing, scanning/copies, and organizing necessary employee data and files to standard protocol
• Maintain all employee files, including processing various forms related to documenting human resources activities such as change-of-status, performance evaluations, terminations, etc., as well as periodic audits of these files
• Monitor HR inbox, answer ad hoc employee questions, and ensure proper follow-up to our employees

Benefits

• Competitive pay.
• Comprehensive benefits including medical, vision, dental, and access to a suite of wellness programs.
• A generous PTO policy including company holidays, vacation days, wellness days.
• Opportunities to learn and grow while making an impact.
• A group of people who value each other as much as the work we create.
• Certain employee benefits are only applicable to full-time employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level