People and Office Coordinator
About The Position
Inkitt is building the Disney of the 21st Century, standing at the forefront of technology and entertainment. Leveraging AI and predictive algorithms, Inkitt discovers unknown stories and turns them into blockbuster hits, producing a new $1M ebook every 4 weeks and selling directly to consumers through its Galatea app. Inkitt has become the 11th most bestseller-generating publisher in the world, boasting a 40x higher hit-rate than traditional publishers. Recently raising a Series C and backed by some of the top VC’s such as: Khosla, Kleiner Perkins, and NEA Ventures, our recent expansion into CandyJarTV is only the beginning of our journey to becoming the next-gen entertainment powerhouse. What You’ll Do: This role is split evenly between Office Coordination (50%) and People Operations (50%). Office Coordination (50%) You will manage our ~50-person San Francisco office and serve as the first point of contact for employees and visitors. Responsibilities include: Overseeing day-to-day operations of the South Park office, ensuring the physical space is organized, functional, and welcoming. Managing supplies, inventory, swag and vendor relationships. Planning and executing in-office events including happy hours, culture moments, offsites, All Hands, and CandyJar movie premieres. Acting as the liaison with the facilities team and landlord for repairs, security, and building needs. Greeting and hosting visitors to create a welcoming office experience. People Operations (50%) You will support the full employee lifecycle and help ensure an exceptional experience for every team member. Responsibilities include: Partner with the Director of People Operations to manage end-to-end onboarding, including contracts, pre-start communication, scheduling sessions, workspace and equipment setup, system access, and employment verification. Managing employee lifecycle updates within Inkitt’s HRIS, Rippling, ensuring accurate, timely employee data. Running surveys and supporting additional employee health and culture initiatives. Supporting compliance with employment and benefits regulations. Acting as the primary contact for employee questions about benefits, leave, and time off.
Requirements
- 2+ years of experience in a People Operations, Office Management, or similar role in a fast-paced environment.
- Hands-on experience managing an office or workplace operations, including vendors, supplies, facilities coordination, or on-site event support.
- Strong multitasking, prioritization, and time management skills.
- Experience with HRIS platforms such as Rippling or similar tools.
- Comfort using Slack, Google Suite, Zoom, and managing Google hardware to support smooth day to day operations.
- A proactive, solutions-oriented mindset with a passion for employee experience and creating a welcoming, well-run office environment.
- Excellent interpersonal and communication skills.
Nice To Haves
- Familiarity with HR compliance and employment regulations.
Responsibilities
- Overseeing day-to-day operations of the South Park office, ensuring the physical space is organized, functional, and welcoming.
- Managing supplies, inventory, swag and vendor relationships.
- Planning and executing in-office events including happy hours, culture moments, offsites, All Hands, and CandyJar movie premieres.
- Acting as the liaison with the facilities team and landlord for repairs, security, and building needs.
- Greeting and hosting visitors to create a welcoming office experience.
- Partner with the Director of People Operations to manage end-to-end onboarding, including contracts, pre-start communication, scheduling sessions, workspace and equipment setup, system access, and employment verification.
- Managing employee lifecycle updates within Inkitt’s HRIS, Rippling, ensuring accurate, timely employee data.
- Running surveys and supporting additional employee health and culture initiatives.
- Supporting compliance with employment and benefits regulations.
- Acting as the primary contact for employee questions about benefits, leave, and time off.
Benefits
- 401k plan, designed to help you save for the future
- Health benefits tailored to your needs, including medical, dental, and vision coverage
- Professional coaching for everyone
- Team-building events, including our annual company wide trip
- Unlimited access to our Galatea app and CandyJarTV app
- Unlimited budget for self-development books
- Free lunch in office everyday
- Class Pass membership for US based employee and gym access for Berlin employees
- Dog friendly offices
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
51-100 employees
