On-Call/As-Needed Office Coordinator- OPEN UNTIL FILLED

Ponca Tribe of Nebraska•Niobrara, NE

29d•$16

About The Position

The Ponca Tribe of Nebraska is a federally recognized Tribe with its ancestral homeland located in Niobrara, NE. The Tribe does not have a reservation in the classic definition; rather, the Ponca Restoration Act defined its jurisdiction as a ‘Service Delivery Area’ comprised of 15 counties throughout parts of Nebraska, Iowa, and South Dakota. Within its Service Delivery Area, the Tribe offers a broad range of health, social, educational, and cultural services. This position is to serve as a substitute Office Coordinator, filling in on an as-needed basis based on business necessity. Incumbent will be responsible for the maintenance and operation of the front reception office and lobby area. Assist in coordination of program support activities. Ability to greet people in person or on the telephone pleasantly and properly.

Requirements

High school diploma or GED
One year of office experience
Computer proficiency in Microsoft Word, Excel, and PowerPoint programs
Excellent written and oral communication skills
Successfully pass drug and alcohol testing, education, character, and criminal background checks
Able and willing to travel

Nice To Haves

Associates degree in administrative assistant or similar field.
One year of experience in office coordination
Valid driver’s license and be insurable.
One year of experience working with Native Americans or Native American organizations
Knowledge and understanding of Public Law 93-638: Indian Self-Determination Act, Tribal organizations and funding opportunities

Responsibilities

Pleasantly greet and welcome all members, clientele, visitors, etc. entering the reception area as well as those calling in by telephone to ensure that they are adequately served.
Administrative program and clerical support to what each program offers and its scope of work.
Direct clientele to appropriate program.
Assist in necessary follow-up helpful to general clientele.
Maintain complete confidentiality and honor the Privacy Act and HIPAA in all site-related activities.
Assist with the security and safety of keys.
Assist with office supply orders/check in/ inventory.
Maintain office equipment/inventory.
Log and distribute all incoming and outgoing mail and faxes
Oversee GSA vehicles and logs.
Send monthly GSA reports to the Finance Department.
Maintain and keep track of calendars for conference room meetings and facility rentals.
Coordinates the opening and closing of the building.
Other duties as assigned.