Office Clerk (Part-time)

Kemper • Houston, TX

1d • Onsite

About The Position

We are seeking an Office Clerk/District Administrator to support the District Manager, district staff, agents, and policyholders in our Lynchburg, VA office. This role is central to the daily operations of the district office and is responsible for managing administrative processes, financial transactions, customer inquiries, and office organization. The District Administrator ensures compliance with company policies, supports sales and service staff, and helps create a positive and professional office environment.

Requirements

• High school diploma or equivalent required.
• Minimum of 1+ years of administrative, office, or customer service experience required.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to manage financial transactions with accuracy and accountability.
• Proficient in MS Outlook, Excel, Word.
• Strong customer service mindset with the ability to assist both clients and internal staff.

Nice To Haves

• Prior insurance or financial services experience preferred.
• Proficient in Salesforce (preferred).

Responsibilities

• Answer incoming calls, assist customers, and ensure messages are relayed promptly to agents and sales managers.
• Return phone calls and follow up on inquiries as needed.
• Support agents with licensing, underwriting notifications, policyholder information, and Salesforce processes.
• Communicate with Home Office regarding policy status, claims, and underwriting.
• Process payments received by mail, drop box, walk-in, or phone.
• Collect and reconcile client payments daily through Salesforce “My Transactions Today” report.
• Maintain petty cash, balance daily transactions, and report out-of-balance amounts.
• Purchase and deposit money orders for cash collections.
• Monitor and clear the Administrator Deficiency Account within 24 hours.
• Complete weekly deposit sign-off report and submit to District Manager.
• Conduct monthly review of money order and check transactions for accuracy.
• Review agent deficiency reports and provide updates to the District Manager on unresolved balances.
• Enter paper applications into FDE Batch, scan, and index documents (claims, underwriting, policy administration, policy delivery receipts) into the imaging system.
• Review Imaging Control Reports and ensure compliance with retention policies.
• Manage incoming email and mail: distribute, print, file, and process according to procedures.
• Prepare and ship outgoing mail for customers, agents, and Home Office.
• Follow company document retention policies, including shredding, storage, and imaging timelines.
• Maintain secure and organized district office and supply room.
• Order and manage office supplies, company forms, and postage.
• Manage Premium Receipt Books: request, print, and mail to customers or agents as needed.
• Provide general support to District Manager and staff, including handling reports, correspondence, and scheduling tasks as assigned.
• Submit and track service requests for office equipment.
• Ensure adequate supply levels are maintained through centralized ordering systems.

Benefits

• Qualify for your choice of health and dental plans within your first month.
• Save for your future with robust 401(k) match, Health Spending Accounts and various retirement plans.
• Learn and Grow with our Tuition Assistance Program, paid certifications and continuing education programs.
• Contribute to your community through United Way and volunteer programs.
• Balance your life with generous paid time off and business casual dress.
• Get employee discounts for shopping, dining and travel through Kemper Perks.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees