DOC Hill CC Operations Office Associate

State of Illinois•Galesburg, IL

7d•Onsite

About The Position

IDOC is looking to hire an Office Associate that will serve as a secretary in one of our facilities providing assistance to the Shift Supervisor and office support. The ideal candidate should have previous secretarial experience in a fast-paced, confidential office. If you are detail oriented and have the ability to multi-task in stressful situations, this position is for you. We strongly encourage all qualified individuals to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
Requires ability to keyboard accurately 45 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Responsibilities

Serves as secretary to the Shift Supervisor.
Keyboards complex charts, documents, forms, memoranda, and letters.
Organizes and maintains complex filing systems for correspondence and security personnel.
Serves as clerical support to the Administrative Major / Unit Manager.
As a receptionist answers the phone.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible work schedule in some program areas (Flex time and Hybrid options)
Health, Life, Vision and Dental Insurance
12 weeks paid maternity/paternity leave
Pension Plan - Vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays: 13 - 14 day annually
3 paid Personal Business days annually
12 paid Sick days annually (Sick days carry over year to year)
10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
Employee Assistance Program and/or Mental Health resources