Office Associate

CertaPro Painters•Warwick, RI

7d•$25

About The Position

We are seeking a dynamic and organized Office Assistant to join our team! You will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energy, attention to detail, and excellent communication skills will help create a welcoming environment for clients, visitors, and team members alike. This is an exciting opportunity to develop your administrative skills while supporting a vibrant workplace culture. If you thrive in fast-paced settings and enjoy multitasking, this is the perfect role for you! (Bonus! We are a super fun office with good snacks). Position Overview: Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development.

Requirements

Previous office experience or administrative support roles demonstrating strong organizational skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Canva and Social Media
Experience with data entry, filing systems, proofreading, and general clerical tasks
Knowledge of office management procedures including calendar management and time management techniques
Demonstrated ability to handle multiple tasks efficiently while maintaining attention to detail
Excellent verbal and written communication skills
Excellent organizational and time management skills

Nice To Haves

Experience with social media and digital marketing helpful
Bilingual abilities are highly valued to assist diverse clients and team members effectively

Responsibilities

Be the friendly first point of contact for customers (phones, emails, follow-ups)
Operate multi-line phone systems to handle incoming calls efficiently and courteously
Assist with calendar management, scheduling appointments, meetings, and reminders for staff or executives
Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to maintain accurate records
Create sales packages, send and schedule estimates for Sales Associates
Ensure all customer mailing lists are up to date.
Maintain inventory and update all point of sale material.
Perform clerical duties including photocopying, scanning, mailing, and organizing files or records
Participate in regional or national on-going training conferences/meetings.
Social Media Posting (not all content creation)