Office Associate

The Ohio State University • Columbus, OH

9d • Onsite

About The Position

Office Associate to serve as Administrative Assistant within the Department of Dermatology; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; tracks and orders office supplies, and other supplies as needed; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Requirements

• Minimum Education Required Per Classified Civil Svc Specs or equivalent combination of education and experience
• Required Qualifications Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex
• six months experience (600 hours course work) in office practices and procedures
• six months experience (600 hours course work) in customer service
• Requires successful completion of a background check
• Selected candidate may be asked to complete a re-employment physical including a drug screen

Responsibilities

• Coordinates and maintains appointment calendars
• Schedules and coordinates meetings, conferences, educational programs, and special events including logistics
• Attends and records minutes of meetings
• Transcribes and distributes meeting records
• Makes national and international travel and lodging arrangements
• Tracks and orders office supplies, and other supplies as needed
• Collects receipts, prepares requests for, and tracks reimbursement of expenses
• Drafts and prepares correspondence
• Prepares reports, tables, and slides for presentations
• Assists with preparation of grant applications, manuscripts, and research reports
• Assists faculty with preparation of credentialing and promotion & tenure documents
• Updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation
• Answers phones and inquiries
• Serves as liaison for faculty, staff, investigators, administration, and external customers and organizations
• Opens, screens and distributes mail
• Establishes and maintains files
• Performs other duties as assigned

Benefits

• Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees