Office Associate, Senior - Chemistry

University of Wyoming•Laramie, WY

9d•Onsite

About The Position

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions : The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage : Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs . Paid Time Off : Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver : Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs : Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming , we’re committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary . JOB TITLE: Office Associate, Senior JOB PURPOSE: Perform complex administrative tasks with discretionary authority; independently make decisions which substantially impact operations within the department. Serve as the department's front line customer service contact, helping students, faculty, staff, research associates, adjunct, donors, and varied constituents. Administratively supervise comprehensive office operations for undergraduate programs and graduate students in master's and doctoral programs.

Requirements

Education: Associate’s degree
Experience: 1 year progressively responsible work-related experience or equivalent combination of education and experience

Nice To Haves

Excellent written, oral, and verbal communication skills
Strong attention to detail
Excellent organizational skills
Knowledge of Microsoft Office suite, including Word, Excel, PowerPoint and Outlook

Responsibilities

Provide administrative support for the undergraduate programs of the Chemistry Department.
Work with the department head, and independently, oversee all administrative aspects of the undergraduate programs in the Chemistry Department including, but not limited to, schedule undergraduate courses, assign rooms and upload them into Banner, prepare and edit information for the general bulletin, develop needed administrative tools to further streamline department undergraduate program processes, update and track student performance metrics as designated by Chemistry Department Head.
Work closely with the Undergraduate coordinator and the CEPS Center for Student Success as needed for undergraduate programs and academic advising.
Provide administrative support for the graduate programs of the Chemistry Department.
With very limited guidance from the graduate coordinator, oversee all administrative aspects of the graduate programs in the Chemistry Department including, but not limited to, process applications, prepare acceptance/denial documents, communicate information to incoming students, track the progress of all students, interact with the Registrar to solve problems, maintain all department student records, prepare and edit information for the general bulletin, schedule graduate courses, assign rooms and upload them into Banner, maintain a complex database of all graduate student records, and develop needed administrative tools to further streamline department graduate program processes.
Serve as liaison between students, faculty, Academic Affairs, International Students Office, etc.; and maintain database of graduate student metrics as directed by the Chemistry Department Head
Oversee the Chemistry Department's office operations.
Under very limited supervision, administratively oversee the department's office operations, insuring exemplary customer service, problem resolution and intra-departmental communication.
Provide administrative support to the annual reappointment, tenure, and promotion process and annual faculty review process, and manage faculty searches.
Hire, train and supervise student workers in the department.
Provide administrative support for the Chemistry Department leadership.
Anticipate and meet the needs of the Chemistry Department head, associate head, graduate coordinator, and committee chairs for administrative information including, but not limited to, prepare and process administrative documents, schedule and organize advisory board meetings, maintain a database of advisory board members, prepare minutes from faculty and advisory board meetings, maintain a donor database and prepare receipt/thank you letters, manage the distribution, collection and preparation of teaching evaluations, coordinate website maintenance, develop department newsletter, and coordinate with College personnel as needed.
Provide administrative support for the Chemistry Department physical plant.
Under very limited supervision, manage the non-laboratory physical plant for the department including, but not limited to, manage room assignments for faculty, staff and students, including assigning phone numbers, etc., coordinate office maintenance and painting, identify office equipment needs.
Coordinate laboratory physical plant needs of the department with faculty.
Assist with special projects as needed.
Responsible for researching, developing and finalizing reports/surveys to the Dean's Office, administration and outside agencies.
Serve as the primary backup support for the Physics and Astronomy department.
Serve on College and University committees as appropriate.

Benefits

Generous Retirement Contributions : The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
Exceptional Health & Prescription Coverage : Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs .
Paid Time Off : Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
Tuition Waiver : Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
Wellness and Employee Assistance Programs : Stay healthy with wellness initiatives, counseling services, and mental health resources.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume