Office Associate I

Portsmouth Public Schools•Portsmouth, VA

About The Position

Performs responsible clerical work requiring a qualified typist; prepares and maintains fiscal and related records as requested; does related work as required. Work is performed under the regular supervision of the Adult Education Administrators .

Requirements

Knowledge of standard office practices, procedures and equipment
Some knowledge of school system routine s and procedures
Some knowledge of bookkeeping terminology, methods and procedures
General knowledge of business English, spelling and arithmetic
Thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures
Ability to establish and maintain effective working relationships with others
Ability to work under pressure
Ability to organize and perform work independently
Ability to type accurately and at a reasonable rate of speed
Ability to meet the public effectively
Candidates must have at least a high school diploma or its equivalent

Responsibilities

Works with other Office Associate staff members and Adult Education Administrators in preparing and maintaining all student information with the utmost confidentiality
Serving as telephone operator and receptionist
Assisting students, staff, and visitors as needed
Meets and screens visitors, answers telephone and processes mail
Maintains manual and computer registers, and student attendance reports
Registers students, verifies data, answers questions, types schedules and prepares records
Prepares attendance records and student information for data entry
Types letters, memos, reports, bulletins, schedules, student files and records
Processes and distributes mail
Sets up and maintains office filing systems
Assists with collection of any student fees
Posts attendance and student records to computer
Performs related tasks as required