Office Administrator I

Granite Construction•Watsonville, CA

About The Position

Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite’s century-old success. We’re building more than infrastructure; we are building your future. General Summary This is an entry level position responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative functions to ensure efficient, cost effective and professional office operations. Essential Job Accountabilities Responsible for assisting in day-to-day administrative and basic accounting functions of the business unit to ensure accurate, efficient and timely processes. Assist with various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements. Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated. Assist field operations with informational inquiries to ensure productive work environment. Assist with large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness. Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements. Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating, Construction and Construction Materials to ensure efficiency and accuracy of office needs. Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location. Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location

Requirements

High School diploma or equivalent required.
0-2 year administrative and office experience
Detailed knowledge of company operations, organizational procedures, and personnel.
Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.
Must demonstrate ethical and professional business practices.
Must have effective verbal and written communications skills.
Ability to work independently.
Ability to work well under pressure.
Ability to problem-solve.
Ability to handle multiple tasks and respond with a sense of urgency as required.
Detail oriented and excellent organizational skills.
Ability to abide by Granite’s Code of Conduct on a daily basis.
Team player.

Nice To Haves

JD Edwards World/One World.
10 key by touch.
JWS Material Billings System (preferred).

Responsibilities

Responsible for assisting in day-to-day administrative and basic accounting functions of the business unit to ensure accurate, efficient and timely processes.
Assist with various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.
Assist field operations with informational inquiries to ensure productive work environment.
Assist with large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements.
Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating, Construction and Construction Materials to ensure efficiency and accuracy of office needs.
Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment.
Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.)