Office Assistant

Gensler • Oakland, CA

1d • Onsite

About The Position

Gensler is seeking an Office Assistant to join their growing Oakland office. The role involves taking pride in the beautifully designed workspace and playing a key role in its upkeep. Gensler is described as a supportive and friendly group committed to a thriving culture, diversity, and shared success. They are looking for someone highly motivated, an effective decision maker, and able to balance working independently and pitching in. This person will be an important part of the team, taking ownership of key areas of the office, supplies, events coordination assistance, and facilities assistance. The company offers an excellent benefits package and promotes learning and career growth.

Requirements

• 3+ years of experience in an administrative capacity.
• Must be polished and professional.
• Must be organized, self-motivated, and proactive.
• Must be friendly and a natural team player.

Nice To Haves

• Similar experience in a corporate environment and/or high standard customer service experience preferred.

Responsibilities

• Take ownership of the upkeep, cleanliness and supplies for the kitchen, ensuring it is a functional and inviting place for employees.
• Help assure the copy room is clean, and all supplies are stocked and organized.
• Support the Workplace Experience Team with office wide initiatives, events, organization, culture, processes, and systems.
• Work closely with the Workplace Experience Manager to help with the general upkeep and appearance of the office as needed.
• Provide partial coverage of the front desk, including phone duty, assisting clients and vendors on the phone and in person, and shipping/receiving assistance.
• Assure storage rooms are well stocked, organized and clean.
• Take ownership of the upkeep, organization and cleanliness of all meeting spaces (including wiping down tables and dusting shelving).
• Provide light IT support for employees needing desk set up assistance.
• Assist with events by ordering items and offering general assistance to event teams.
• Perform other duties and responsibilities as needed.
• Potential for growth with more office management type responsibilities as experience is gained.

Benefits

• excellent benefits package
• learning and career growth
• medical
• dental
• vision
• disability
• wellness programs
• flex spending
• paid holidays
• paid time off
• 401k
• profit sharing
• employee stock ownership
• twice annual bonus opportunities
• reimbursement for certain professional licenses and associated renewals and exam fees
• reimburse tuition for certain eligible programs or classes
• professional development programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees