Office Assistant

Gem Mazda • Tallahassee, FL

23h • Onsite

About The Position

Join our dynamic team at Gem Mazda of Tallahassee as an Office Assistant! In this exciting role, you will support our operations while contributing to a customer-focused environment that values teamwork and efficiency. Gem Mazda of Tallahassee has been serving the community for 24 years, providing exceptional automotive experiences. Our customers love our commitment to quality service, while our employees enjoy a supportive work culture that fosters growth and development. Gem Mazda of Tallahassee is a family-owned and operated dealership that has been serving customers for almost 25 years in Tallahassee, Florida. They offer a knowledgeable and bilingual sales staff to make the process of purchasing a new Mazda or pre-owned vehicle hassle-free, with a full lineup of Mazda models. They also provide maintenance and repair work in their service center with Mazda certified technicians.

Requirements

• High school diploma or equivalent; additional education is a plus
• Proven experience in an office setting or administrative role
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite and office management software
• Detail-oriented with excellent organizational abilities
• A positive attitude and a willingness to learn
• Ability to multitask and prioritize effectively in a fast-paced environment
• Reliable and punctual with a strong work ethic

Nice To Haves

• Additional education

Responsibilities

• Manage OEM Factory Invoices
• Handle trade vehicle payoffs, ensuring titles are obtained
• Handling wholesale titles, ensuring they are remitted to vendors within required timeframes
• Manage used inventory; stocking in and obtaining titles
• Ensuring all deal documents are scanned and legible in digital document storage system
• Manage incoming calls and emails, providing excellent customer service
• Perform data entry and maintain accurate records in our database
• Coordinate office supplies and inventory management
• Title Clerk backup
• Assist department manager with various projects and tasks as needed
• Support administrative tasks for various departments as needed

Benefits

• Employee discounts
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees