Office Assistant

Northwest Staffing Resources • Portland, OR

10d • $21 - $21 • Onsite

About The Position

Temp To Full-Time Office Assistant Our client is seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help maintain a professional, efficient office environment. This role requires a proactive individual who can manage multiple tasks, support clients and staff, and contribute positively to overall office success. LOCATION : Portland, OR (Through March) SALARY : $21/hr. SCHEDULE : Full-time; Tuesday-Friday 11:00am-7:00pm | Saturday 8:00am-4:00pm Office location moving to Vancouver, WA April ‘26 WHY YOU’LL LOVE THIS ROLE Be the hub of the office; play a vital role in daily operations and be the go-to support person who keeps the team organized and moving forward. Enjoy variety in your day; from client communication and scheduling to document management and special projects, no two days are the same. Work in a collaborative, supportive environment where your ideas, initiative, and positive attitude are appreciated and valued. Build valuable, transferable skills in administration, client service, scheduling, and industry-specific processes that support long-term career growth. Make a real impact by helping clients, supporting field teams, and contributing directly to the company’s efficiency and success.

Requirements

• Strong organizational and time-management skills, with the ability to multitask, prioritize workload, and maintain attention to detail in a fast-paced office environment.
• Administrative and clerical experience preferred, with restoration or construction industry experience considered a plus.
• Client-focused and professional, demonstrating excellent customer service, communication skills, and a positive, can-do attitude.
• Proficient in Microsoft Office, with experience in job management or scheduling software and accurate data entry skills; typing proficiency required.
• Educational background and additional skills, including a high school diploma (Associate’s degree preferred), bilingual abilities and personal assistant experience are beneficial.

Nice To Haves

• Administrative and clerical experience preferred, with restoration or construction industry experience considered a plus.
• Educational background and additional skills, including a high school diploma (Associate’s degree preferred), bilingual abilities and personal assistant experience are beneficial.

Responsibilities

• Manage front desk and administrative operations, including greeting visitors, handling multi-line phone systems, scheduling appointments, and coordinating meetings.
• Maintain accurate records and documentation, opening and organizing job files, tracking contracts, permits, photos, compliance forms, and ensuring both digital and paper files are up to date.
• Provide client and stakeholder support, assisting with estimates, invoices, client updates, and communicating with insurance adjusters, property managers, and internal teams.
• Perform data entry and clerical support functions, including proofreading documents, managing calendars, updating systems, supporting bookkeeping, and tracking HR and safety records.
• Support overall office efficiency, maintaining office organization and supplies, assisting with marketing and special projects, and collaborating with team members as assigned by management.

Benefits

• For more information regarding our company and employee benefits please click on the links below.
• About NW Staffing Resources
• NW Staffing Employee Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED