Office Assistant

Les Schwab•Prineville, OR

5d•Onsite

About The Position

POSITION SUMMARY: Provides professional office and phone support to the Les Schwab Transport Department, maintaining a high level of customer service excellence at all times. PRIMARY RESPONSIBILITIES: 60% - Assist management staff with regular duties necessary to maintain the Transport office, including but not limited to: computer work, data and order entry, daily/monthly reconciliation reports, copying, faxing, scanning, emailing, etc Ability to work a multi-line phone in a professional and courteous manner Assist management staff in completing special tasks and/or duties, as assigned. Including but not limited to: scheduling meetings, photocopying, special projects, etc. 30% - Responsible to ensure completion of individual role-specific tasks as assigned by the LST Supervisor 10% - Other duties as assigned by supervisor MINIMUM REQUIREMENTS: Required Technical Skills/Knowledge: Intermediate computer and phone skills General Knowledge and Abilities: Communication : The ability to communicate information clearly and politely (both verbally and in writing) while ensuring that the quality and content of the message are relevant to the circumstances. This includes the ability to draft, proofread, and send written communications effectively. This also includes the ability and willingness to carefully listen to others by asking appropriate questions and avoiding interruptions Confidentiality : Ability to work confidently, effectively and with discretion with all proprietary information Customer Service : Excellent phone and people skills to support inquiries Initiative : Self motivated and able to work with minimal supervision Multitasking : The ability to perform two or more tasks simultaneously or to shift back and forth between two or more activities or sources of information without difficulty Organization : Ability to manage work assignments though prioritization, paying attention to detail, and optimal time management Safety : Maintain a safe working environment by monitoring the work area for safety hazards; monitoring, identifying, and correcting unsafe work procedures or conditions; reporting safety issues to next-level management or safety committee; participating on safety committees and/or attending safety meetings; and following Company policies and hazardous energy and materials procedures, and reporting violations Teamwork : The ability to establish and maintain rapport, interact comfortably, and work well with co-workers. This includes cooperating, being supportive of others, willingly helping others, considering others’ ideas and opinions, sharing information, giving proper credit, and fulfilling team responsibilities Physical Requirements: Ability to remain in a stationary position at least 75% of the time. This is largely a sedentary role requiring typing, use of phone, manual dexterity and fine motor skills for writing and operating office equipment; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Work Environment: Primarily inside activities; not substantially exposed to adverse environmental conditions or changes in temperature. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. BENEFITS: Quarterly profit-sharing bonus Medical, dental, vision, and life insurance Company-funded retirement plan - no cost to employee Paid holidays Paid time off Tuition Assistance Employee discount Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions/primary responsibilities. This job description is not all inclusive and is subject to change. Additional duties and tasks may be assigned, as necessary. Employment remains “AT WILL” at all times.

Requirements

Intermediate computer and phone skills
Communication : The ability to communicate information clearly and politely (both verbally and in writing) while ensuring that the quality and content of the message are relevant to the circumstances. This includes the ability to draft, proofread, and send written communications effectively. This also includes the ability and willingness to carefully listen to others by asking appropriate questions and avoiding interruptions
Confidentiality : Ability to work confidently, effectively and with discretion with all proprietary information
Customer Service : Excellent phone and people skills to support inquiries
Initiative : Self motivated and able to work with minimal supervision
Multitasking : The ability to perform two or more tasks simultaneously or to shift back and forth between two or more activities or sources of information without difficulty
Organization : Ability to manage work assignments though prioritization, paying attention to detail, and optimal time management
Safety : Maintain a safe working environment by monitoring the work area for safety hazards; monitoring, identifying, and correcting unsafe work procedures or conditions; reporting safety issues to next-level management or safety committee; participating on safety committees and/or attending safety meetings; and following Company policies and hazardous energy and materials procedures, and reporting violations
Teamwork : The ability to establish and maintain rapport, interact comfortably, and work well with co-workers. This includes cooperating, being supportive of others, willingly helping others, considering others’ ideas and opinions, sharing information, giving proper credit, and fulfilling team responsibilities
Ability to remain in a stationary position at least 75% of the time
largely a sedentary role requiring typing, use of phone, manual dexterity and fine motor skills for writing and operating office equipment
ability to lift files, open filing cabinets and bend or stand as necessary
regularly required to talk or hear
Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus

Responsibilities

Assist management staff with regular duties necessary to maintain the Transport office, including but not limited to: computer work, data and order entry, daily/monthly reconciliation reports, copying, faxing, scanning, emailing, etc
Ability to work a multi-line phone in a professional and courteous manner
Assist management staff in completing special tasks and/or duties, as assigned. Including but not limited to: scheduling meetings, photocopying, special projects, etc.
Responsible to ensure completion of individual role-specific tasks as assigned by the LST Supervisor
Other duties as assigned by supervisor