Office Assistant

Bowman Consulting Group, Ltd. • Austin, TX

3d • Onsite

About The Position

Bowman has an opportunity for an Office Assistant to join our team in Austin, TX.
At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Purpose

Provide administrative support services for the effective operation of the front desk and office.

Requirements

• High school diploma or equivalent GED or commensurate relevant experience.
• Entry level position, no prior experience required. Any prior receptionist/administrative experience a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work both independently and within a team environment.
• Highly motivated and problem-solving attitude.
• Strong sense of urgency in responding to constituents.
• Effective verbal and written communication skills.
• Strong work ethic and commitment to quality.
• Self-reliance and ability to operate independently with limited direction.
• Commitment to promoting the reputation of the company through quality of work.
• Ability to effectively manage multiple time-sensitive tasks.

Responsibilities

• Administer all incoming phone calls and ensure calls are redirected accordingly.
• Greet clients, guests, and visitors in a professional, friendly manner.
• Prepare outgoing mail and correspondence; coordinate the pick-up and delivery of express mail services (UPS, courier service, etc.), maintain tracking spreadsheet.
• Receive, sort and forward mail; send and distribute faxes.
• Compose and edit correspondence in Word and create and maintain spreadsheets in Excel.
• Maintain conference room schedules in Outlook, assist with meeting coordination.
• Maintain reception and conference room areas and refill snacks and drinks as needed; control inventory relevant to reception area.
• Perform other administrative duties that are normally assigned by the office manager, such as print tickets and transmittals, coding documents, copying, binding, collating, data entry, etc.

Benefits

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts
• Eligibility for certain benefits may vary based on position, location, and employment status.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED