Office Assistant

CARBO • Fort Worth, TX

6d • Onsite

About The Position

OUR TEAM IS SEEKING AN ORGANIZED, PROACTIVE OFFICE ASSISTANT WHO CAN MAINTAIN A
HOSPITABLE OFFICE ENVIRONMENT. AS AN OFFICE ASSISTANT, YOU WILL COORDINATE
CONFERENCE ROOM SCHEDULING, CREATE, AND MAINTAIN PROCESSES RELATED TO OFFICE
MANAGEMENT, AND PROVIDE EXECUTIVE AND OFFICE SUPPORT AS NEEDED. THE IDEAL
CANDIDATE SHOULD BE DETAIL-ORIENTED, EAGER TO PROVIDE EXCELLENT SERVICE TO
INTERNAL AND EXTERNAL CUSTOMERS, AND POSSESS PROFICIENCY IN MS OFFICE TOOLS
INCLUDING OUTLOOK, EXCEL, POWERPOINT, AND TEAMS.

Requirements

• At least one (1) to three (3) years of experience in an administrative support, office assistant, or receptionist role.
• High school graduate or equivalent, required.
• Proactive, ownership-driven mindset with the ability to anticipate needs and take initiative.
• Strong critical thinking and problem-solving skills with the ability to assess situations and recommend solutions.
• Professional presence and presentation appropriate for a corporate office environment.
• Strong verbal communication skills with the ability to interact effectively across all levels of the organization.
• Excellent organizational skills and follow-through with the ability to manage multiple priorities simultaneously.
• Demonstrated discretion and ability to handle confidential information with integrity.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams) and calendar management systems.

Nice To Haves

• Bachelor's degree in business, finance, or another related field is preferred.
• Bilingual with proficiency in English and Spanish is preferred.

Responsibilities

• Provide excellent service to officeguests including serving as the first face/voice to greet them in person or over the phone, including employees, customers, vendors, and others.
• Provide support to the office and executive team by overseeing office supply inventory, conference room scheduling, and break area inventory.
• Answer and forward telephone calls, schedule appointments, and provide information.
• Greet and direct visitors, escorting them to the appropriate location.
• Receive and distribute incoming and outgoing mail.
• Assist with company meals and events by ordering, receiving, and setting up as appropriate.
• Assist with other administrative tasks upon request from the executive team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED