Office Assistant

Associated Students of • San Jose, CA

7d • $18 • Onsite

About The Position

This position provides important administrative support to the Associated Students’ Government and Administration department. The incumbent is responsible for serving as the front desk receptionist and performing duties relative to the daily operations of the Government suite. Duties include, but are not limited to, implementing office procedures, completing all administrative tasks and functions for the benefit of the Board of Directors, A.S. Committees and the government and administrative departments. The incumbent must be energetic and enthusiastic along with having the ability to engage customers and provide exceptional customer service.

Requirements

• Must be able to take excellent notes when covering A.S. Committee meetings.
• Requires excellent verbal and written communication skills, as well as excellent interpersonal skills.
• Ability to work independently with minimal supervision, organize office activities, and take the initiative to improve processes and procedures.
• Ability to effectively present information and respond to questions from managers, students and the general public.
• Ability to write business correspondence.
• Must be proficient in MS Word, MS Excel, Google Mail, Google Calendar, and Google Docs.
• Ability to type at least 60 WPM.
• Must be a currently matriculated SJSU student.

Nice To Haves

• Perfers at least 1-2 years of experience in clerical and administrative support.
• Knowledge of the SJSU campus and university services.
• Customer service experience is preferred.

Responsibilities

• As the first contact for guests and students, you are responsible for providing exceptional customer service, which includes being courteous, friendly, and knowledgeable about the campus.
• Implement office procedures, answer the telephone, provide information as needed, route calls to their destinations, and take and communicate messages.
• Route incoming mail, prepare outgoing mail, and deliver correspondence across campus as needed.
• Provide clerical support to the Government and Administration departments. Clerical duties include taking and typing meeting minutes, posting A.S. Government documents, filing or archiving documents, and oral or written correspondence.
• Complete special projects with efficiency and effectiveness to support administrative functions and operations.
• Must learn about the functions of the other A.S. departments to be knowledgeable when answering customer questions.
• Complete administrative tasks and functions for the benefit of the Board of Directors, A.S. Committees, and the Government and Administrative departments.
• Complete opening or closing procedures, monthly inventory counts, and training tasks as assigned.
• Ensure all meeting rooms and communal spaces are clean and organized on a regular basis.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees