Office Assistant

Jones Welding & Industrial Supply•Albany, GA

17d•Onsite

About The Position

We are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will play a crucial role in maintaining office efficiency, data management, and providing administrative support. Proficiency in general office tasks and computer skills is a must, with prior experience in Accounts Receivable and Accounts Payable being a valuable asset.

Requirements

High school diploma or equivalent; further education or relevant certification is a plus.
Prior experience in office administration is preferred.
Proficient computer skills, including knowledge of MS Office (Word, Excel, Outlook).
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to multitask and manage time effectively.
Team player with a positive and proactive attitude.

Nice To Haves

Familiarity with Accounts Receivable and Accounts Payable processes is a plus.

Responsibilities

Office Organization: Maintain a well-organized office environment. Manage office supplies and inventory. Ensure all office equipment is in good working condition.
Data Input: Accurately input and update data using various software and databases. Assist in data entry projects and maintain data integrity.
AR/AP Experience (a plus): Collections
Phones: Answer and direct phone calls professionally and efficiently. Take messages and relay information as necessary.
Filing: Maintain an efficient filing system for physical and digital documents. Ensure documents are properly labeled, sorted, and stored for easy retrieval.
Computer Knowledge: Utilize various software applications to perform tasks efficiently. Troubleshoot basic computer and software issues as they arise. Assist with general IT support, as needed.
Administrative Support: Assist in scheduling appointments and meetings. Prepare and distribute internal and external communications. Handle incoming and outgoing mail and shipments.