Office Assistant

Gana-A'Yoo•Anchorage, AK

5d•Onsite

About The Position

The Office Assistant serves as a courteous first point-of-contact for internal and external stakeholders. Successful applicant must be comfortable working with a high degree of detail and discretion, in a sometimes fast paced environment, and ability to incorporate new and effective processes to achieve better results. This position will not start until approximately beginning of April 2026

Requirements

Gana-A'Yoo shareholder or descendant of an original shareholder
Effective communication skills, oral & written
Effective customer service skills and telephone etiquette.
Experience in Microsoft Office programs preferred
Ability to make sound decisions and exercise good judgement.
Ability to work collaboratively with other team members
Strong organizational skills, attention to detail
Ability to prioritize workload and adapt to changing priorities.
Maintain a high degree of sensitivity regarding confidential information.
Experience in Alaska Native Corporations preferred but not required
Ability to pass a background and drug screening.

Nice To Haves

Experience in Microsoft Office programs preferred
Experience in Alaska Native Corporations preferred but not required

Responsibilities

Act as the company's first point of contact, by greeting in-person visitors to the office.
Answer phone calls, respond to all general email inquiries, greet guests, and route all employee and participant questions to the proper staff.
Assistant with the preparation of travel arrangements for board members, committee members, and others as requested.
Maintains physical space, ensuring a safe, clean, and functional environment.
Create, file, organize, and maintain any files and folders.
Make photocopies, transmit documents, order office supplies, and perform other clerical functions.
Collect, sort, distribute and prepare mail message and courier deliveries.
Schedule department and Board related meetings and events.
Assist Shareholder Services with tasks; communicate the importance of stock wills, assist with the transfer of shares, update shareholder demographics in database, verify shareholder enrollment and assist with distribution of dividends.
Provide assistance to other departments as needed.
Assists with tasks related to facilities coordination.
Ensures safety standards are followed throughout the facility.
Performs incidental tasks related to the position as well as various duties, as assigned, to support the overall objectives/goals of the team while maintaining a positive attitude.