Administration - Office Assistant

City of Madisonville•Madisonville, KY

About The Position

The purpose of this classification is to perform general clerical work for an assigned department. Employees in this classification answer phones and greet visitors; prepare and process reports, forms, and correspondence; run errands, and file and maintain departmental records.

Requirements

High school diploma or GED
Two months of experience in clerical work
Any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.

Responsibilities

Answers the telephone; receives visitors; answers inquiries from the public; maintains schedules and calendars; makes appointments.
Research and compile information for reports; enter data into a computer; run reports.
Prepares and codes bills to be paid; prepares invoices and checks; collects money; makes deposits as needed.
Files office correspondence and other records; maintains records of various kinds of work done by the department.
Types, processes, and prepares correspondence, charts, forms, reports, studies, evaluations, or other materials; takes and transcribes dictation.
Processes incoming and outgoing mail; distributes mail.
Runs errands as requested.
Operates a personal computer, adding machine, facsimile machine, calculator, copier, base station radio, dictating equipment, telephone, or other equipment as necessary to complete essential functions, including using a word processor, spreadsheets, database, or other system software.
Office Assistant assigned to the Administration Department performs the following additional duties: Enters parking tickets and prints reports; takes parking ticket money. Prepares and distributes blank applications; accepts completed applications from potential employees. Orders and distributes breakfast. Calculates figures for utility mail payments.
Performs other related duties as required.