Office Assistant

Helena Motors Group • Helena, MT

39d

About The Position

Helena Motors is seeking a motivated and organized Office Assistant to support the daily administrative operations of our dealership. The ideal candidate will be responsible for a variety of clerical tasks, ensuring the smooth and efficient functioning of the office. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Requirements

• High school diploma or equivalent; some college education preferred.
• Prior experience in an office setting is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team in a busy office environment.
• Friendly, professional demeanor with a customer-first attitude.

Responsibilities

• Answer phones, direct calls, and respond to inquiries in a professional manner.
• Greet and assist visitors, customers, and vendors.
• Organize and maintain office files, records, and documents.
• Handle incoming and outgoing mail and deliveries.
• Assist with entering data into office systems, updating records, and maintaining accuracy.
• Prepare documents, reports, and correspondence as required.
• Support the office staff with clerical tasks such as copying, scanning, and filing.
• Provide assistance to customers, answer questions, and direct them to the appropriate department or individual.
• Assist in resolving basic customer inquiries and concerns.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 51-100 employees