Office Assistant

Round Glass • Bellevue, WA

24d • $18 - $25 • Onsite

About The Position

The Office Assistant has to ensure day-to-day office tasks, functions and deliverables are being managed. This role requires being hands-on, executing best practices to ensure efficiency is always forefront. Daily functions include distributing mail, managing kitchen and supply inventory, purchasing, coordinating office events, assisting IT with various tasks, connecting with vendors, and making recommendations.

Requirements

• Knowledge of office management & administration.
• Excellent time management and organizational skills.
• Experience in an office environment, group project, and or similar experience.
• Knowledge of Microsoft Office.
• Ability to work within a team environment, sharing workload and responsibilities.
• Effective verbal, phone, written, and interpersonal communications skills.
• Capable of maintaining corporate and job-related confidential information.

Responsibilities

• Assist with catering requests, orders, and delivery.
• Plans, schedules, prioritizes and assists with maintenance staff.
• Assist with inventory and purchases for office supplies.
• Weekly\Daily Maintenance Schedule
• Being present when contractors, guests, or Roundglass employees are in the office space.
• Keep track of mail: sorting and track of parcels: sorting and distribution.
• Track shipping and receiving (packaging and mailing).
• Drive to the site to deliver packages to the courier (FedEx, USPS, UPS, DHL) if needed.
• Making sure that the office space/common areas are in good clean condition, which includes dusting, and ensuring that dishes are washed, and dishwashers are tended to accordingly.
• Tracking of office supplies and kitchen inventory.
• Reporting any needs to our Program Lead.
• Organize kitchen & assist our Program Lead with shelving and other duties.
• Make sure that coffee, tea, and freshwater containers are available. Replace when necessary.
• If needed immediately make trips to the store for supplies: tissue papers, toilet rolls, office supplies, cartridge inks, printer paper, wipes, shampoo/conditioner, soaps.etc.
• Collaborate with occasional office events and coordination (catering set-up, clean-up, placing orders)
• Attend weekly meetings, if necessary, execute the task by utilizing Monday.com.
• Assist in the setup of the brand-new office, which includes various tasks.
• Other duties as assigned

Benefits

• Regular 9 federal holidays and 1 floating holiday, 3 days of bereavement, 2 days of jury duty, medical/dental/vision with PPO/HSA plans with employer contribution, EAP provided by CIGNA and Standard, Pet Insurance for your furry friends, Basic Life/LTD/STD employer paid, 401k plan with maximum match of $5,000.00, PTO (paid time off) 120 hours to start and increased by years of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed