Office Assistant

KPH Healthcare Services • Town of De Witt, NY

11d • $18 - $20

About The Position

Job Summary: The Office Assistance serves in a support role, serving multiple departments across ProAct.
Scope of Responsibilities: Works under general supervision. Follows established procedures to accomplish assigned tasks and escalate issues as appropriate.

Requirements

• Strong written and verbal communication skills
• Working knowledge with Microsoft PowerPoint, Excel and Word
• Ability to get along well with co-workers and with supervisors
• Excellent phone communication skills

Nice To Haves

• Associate’s Degree
• 1 or more years experience working in an office setting, reception or customer service.

Responsibilities

• Protect and maintain the confidentiality of all company business and any personal information obtained in the course of performing job duties
• Assist with corporate travel arrangements as directed, including coordinating with travel agencies and submitting accommodation booking requests.
• Perform general administrative duties
• Responsible for sorting and distributing incoming/outgoing faxes, internal mail and external mail to appropriate offices
• Coordinate various corporate meetings or events including venue procurement, food, activities and other meeting materials or event needs as required. Screen phone calls and visitors and follow security procedures
• Assist Marketing, Account Management, Help Desk and Proposal departments with daily and/or special projects as time allows
• Assist with the distribution and tracking, of client and vendor contracts
• Assist with the shipping and/or receipt of supplies and materials as needed
• Responsible for completing all assigned projects in a timely manner
• Responsible for completing all mandatory and regulatory training programs
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees