Office Assistant

CONFERENCE DIRECT LLC•Folsom, CA

61d•$23 - $28•Onsite

About The Position

This office assistant oversees the day-to-day operations for a small office in Folsom as well as being a key resource supporting the company’s top executives for events and administrative work. The job is on site in Folsom five days a week and reports to the Manager of Human Resources and Facilities.

Requirements

Strong written and verbal communications skills
Service-oriented and positive attitude
Able to apply excellent business acumen and collaborative skills when resolving problems
High attention to detail
Strong ethical standards and a high degree of integrity
Willing to adapt quickly to change
Proficient in Microsoft Office Suite (SharePoint & Excel Knowledge a must)
2+ years of experience in similar role
Authorized to work in the United States, not requiring visa sponsorship

Nice To Haves

Hotel experience preferred

Responsibilities

Serve as first point-of-contact in the office welcoming guests and assisting them with any issues they may have
Pickup and distribute mail daily
Create and maintain databases, including but not limited to: telephone directories, registration lists, passwords, contact lists, distribution lists, birthday lists, anniversary lists, and top producer lists
Assist the CEO, SVP & Leadership Team with various tasks including calendar management, mailing projects, travel and meal reservations, and expense tracking
Handle facilities issues as they arise, such as Wi-Fi, printer, and/or other technology breakdown
Coordinate vendors for items such as office maintenance/repair, fire extinguisher servicing, and cleaning crew
Serve as the main point of contact for phone calls to our general inquiry line
Assist in planning and coordinating office events/outings
Coordinate and execute heavy seasonal mailing projects (1,000+ individual recipients)
Assist in depositing incoming checks and communicating with Customers in regard to bank verifications and payments
Assist in updating, stocking, and selling custom marketing sales collateral
Support executives with miscellaneous projects and assignments as requested
Other duties as assigned