Office Assistant

Hearts and Hands of Care•Anchorage, AK

16d•Onsite

About The Position

Performs a variety of administrative functions. Running errands, maintains compliance documentation, filing and assisting in various departments. Keeping the office stocked with supplies, receiving phone calls, and incoming documentation that is pertinent to agency operation, errands and all other duties as assigned.

Requirements

Strong interpersonal skills and customer service
Must have knowledge of the HIPAA laws of 1996 to maintain and safeguard confidential medical and personal records
Knowledge of various Microsoft software applications, such as MS Word, Ms Excel. Must type 65 wpm
Maintain supplies, assist in other departments as needed
Multi-line phone, copiers and fax machines
Data entry, sorting, filing.
Effective written and oral communication skills
Ability to consistently be at work and on time
Ability to maintain a confidential working relationship
Excellent personal organizational skills
Ability to follow oral and written instructions
Ability to communicate effectively and maintain a positive attitude
Communicate respectfully with others
Time Management Skills to meet deadline and assigned projects.
Must have a high school diploma or GED
Must be at least eighteen years of age and have a valid Alaska Driver’s License
Must be able to pass a Criminal Background Check
Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrative poise, tack, and diplomacy
Must be able to interact and communicate with individuals at all levels of the organization.
Must have knowledge of a variety of computer software applications, word processing, spreadsheets, database and presentation software (Microsoft Outlook, Word, PowerPoint and Excel)
Requires continual attention to detail and composing, typing, and proofing materials, establishing priorities and meet deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
Knowledge of HIPAA Laws