Office Assistant

COPT Defense Properties • Columbia, MD

1d • $35,000 - $45,000

About The Position

POSITION SUMMARY: Provides general cleaning, stocking, clerical, and administrative assistance to daily office operation of CDP headquarters. ESSENTIAL FUNCTIONS: Front Desk- Primary backup support to Receptionist on and front desk responsibilities, including answering phone calls, greeting visitors, UPS/FedEx local courier shipments, deliveries and corporate passes. Office Environment – Develop accuracy and processes for all kitchen supply orders. Stock all conference rooms, kitchens, and cafe areas with supplies; maintaining cleanliness and appearance of same. Keep refrigerators and freezers clean by regularly maintaining them. Office Supplies – Place and process orders for all copier paper. Keep track of inventory and office supplies, including copier paper and production room supplies. Assist routinely with stocking productions rooms. Create, print, and replace the updated phone list in conference rooms and the front desk. Assist the Associate Office Manager with escorting TrueShred for monthly pickup. Distributing office supplies and front desk supplies as needed as requested. Billing/Invoices – Analyze, review, code, and process invoices for payment for office supplies as needed. Provide back up support to the Associate Office Manager on all other invoices in Voyager. Record Retention – Assist administrative staff with their record retention needs. Provide backup support to the Associate Office Manager on all Iron Mountain/record retention needs. Clerical Assistance – Provide clerical/administrative assistance to various departments which includes filing, copying, binding, and organizing (assist Marketing and Investor Relations as needed). Maximo (work order system) – Provide backup support to the Associate Office Manager on entering work order tickets for repairs/maintenance issues with Property Management. U.S. Mail – Sort incoming mail daily and take outgoing mail to the pickup area in the lobby each morning. SECONDARY RESPONSIBILITIES: Perform other job-related duties as assigned. ESSENTIAL FUNCTIONS: Education - High School Diploma or equivalent. Professional Experience - Minimum of two years general clerical/administrative experience. Computer Skills - PC proficiency to include (to include but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company-specific software. Ability to adapt to new or changing software programs. Mobility - N/A Other Requirements - Developed communication skills. Pay Range: $35,000 - $45,000 CDP proudly offers to all employees working a minimum of 30 hours per week market-leading health benefits including medical, dental, vision and prescription, etc.

Requirements

• High School Diploma or equivalent.
• Minimum of two years general clerical/administrative experience.
• PC proficiency to include (to include but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company-specific software.
• Ability to adapt to new or changing software programs.
• Developed communication skills.

Responsibilities

• Front Desk- Primary backup support to Receptionist on and front desk responsibilities, including answering phone calls, greeting visitors, UPS/FedEx local courier shipments, deliveries and corporate passes.
• Office Environment – Develop accuracy and processes for all kitchen supply orders.
• Stock all conference rooms, kitchens, and cafe areas with supplies; maintaining cleanliness and appearance of same.
• Keep refrigerators and freezers clean by regularly maintaining them.
• Office Supplies – Place and process orders for all copier paper.
• Keep track of inventory and office supplies, including copier paper and production room supplies.
• Assist routinely with stocking productions rooms.
• Create, print, and replace the updated phone list in conference rooms and the front desk.
• Assist the Associate Office Manager with escorting TrueShred for monthly pickup.
• Distributing office supplies and front desk supplies as needed as requested.
• Billing/Invoices – Analyze, review, code, and process invoices for payment for office supplies as needed.
• Provide back up support to the Associate Office Manager on all other invoices in Voyager.
• Record Retention – Assist administrative staff with their record retention needs.
• Provide backup support to the Associate Office Manager on all Iron Mountain/record retention needs.
• Clerical Assistance – Provide clerical/administrative assistance to various departments which includes filing, copying, binding, and organizing (assist Marketing and Investor Relations as needed).
• Maximo (work order system) – Provide backup support to the Associate Office Manager on entering work order tickets for repairs/maintenance issues with Property Management.
• U.S. Mail – Sort incoming mail daily and take outgoing mail to the pickup area in the lobby each morning.
• Perform other job-related duties as assigned.

Benefits

• CDP proudly offers to all employees working a minimum of 30 hours per week market-leading health benefits including medical, dental, vision and prescription, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees