Office Assistant

Aston Carter • Miami, FL

3d • $17 - $17 • Onsite

About The Position

We are seeking an energetic, self-motivated Bilingual (English/Spanish) Order Processing & Purchasing Coordinator to join our team. This role involves managing customer purchase orders and supplier purchase orders within QuickBooks Enterprise Solutions (Desktop version), ensuring accuracy and timely processing.

Requirements

• Advanced experience with QuickBooks Enterprise Solutions for Manufacturing & Wholesale (Desktop version).
• Ability to process customer purchase orders and supplier purchase orders accurately.
• Proficient in English and Spanish for verbal and written communication.
• Detail-oriented with strong organizational and time management skills.
• Ability to work under pressure and meet deadlines.
• Reliable, punctual, and able to maintain consistent attendance.

Nice To Haves

• Experience creating Excel pull sheets for warehouse operations.
• Prior experience in a manufacturing or wholesale environment.
• Strong Excel skills for reporting and data management.
• Excellent communication and interpersonal skills.

Responsibilities

• Enter customer purchase orders and create sales orders in QuickBooks.
• Export data to Excel for warehouse pull sheets.
• Confirm orders with customers and address discrepancies or out-of-stock items.
• Create and submit supplier purchase orders, following up on confirmations and ETAs.
• Assist with accounts receivable, answer phones, file, and provide general office support.

Benefits

• paid time off
• paid holidays
• health insurance (100% employer paid)
• dental insurance (50% employer paid)
• vision insurance
• life insurance
• long-term disability (100% employer paid)
• access to an employee discount program through the payroll company
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees