Office Assistant
IHM Outdoors•Larkspur, CO
About The Position
Office Assistants provide administrative support to the Resort by performing various tasks such as filing, A/P processing, opening and sorting mail, and typical day to day office functions, all in a conscientious, organized and effective manner. They also assist with miscellaneous projects in the department as requested.
Requirements
- High School Diploma or GED
- 2 years experience supporting mid to upper management leaders
- 5 years administrative experience
- Excellent verbal and written communication skills
- Strong attention to detail, organizational and multitasking skills
- Ability to work well with others inside as well as outside the company
- Ability to work overtime as needed
- Intermediate to advanced computer proficiency with the ability to use the Microsoft Office Suite, email, internet, and provide data entry in a timely and efficient manner
Responsibilities
- Handle all collection, coding, and submission of all invoices for vendors on property (Essential)
- Handle all Accounts Payable for the property (Essential)
- Collect, count, and deposit all profits from all vendors on a daily basis (Essential)
- Collect and submit all payments and contracts for advertising (Essential)
- Assist department managers as needed (Essential)
- Perform general administrative support functions such as typing, photocopying, opening and sorting mail, labeling files and sending FedEx packages on a timely basis, as requested
- Sorts requested documents (i.e. invoices, deposit tickets/journals, bank confirmations, etc.) by property, Regional Accountant and Accounts Payable Processor
- Completes various accounting-related tasks such as formatting of delinquency reports and NOI reports as requested
- Complete monthly bank reconciliations and journal entries as requested
- Complete and maintain filing and folders for all paid invoices. Pulls checks as requested and file once completed
- Apply customer payments to their accounts
- Maintain Petty Cash account, ensuring receipts are submitted and approved. Reconciling Petty Cash account on a weekly basis
- Assist Accounts Payable Processor(s) with entry of invoices for processing, stuffing and mailing checks and run tally tapes of utility bills as requested
- Scan original capital expenditure invoices and property tax bills then forwards to the appropriate Accounts Payable Processor for payment on a daily basis
- Assist with organizing and maintaining an adequate inventory of office supplies
- Organize and enter NSF check information into Yardi, and then files in the appropriate folder on a daily basis
- Complete Main Office bank deposits and cashier check runs as requested by the Resort Manager. Ensure to obtain a validated receipt and attach to deposit slip
- Prepare and box files from previous calendar year for off-site storage. Maintains journal entry file cabinet, including boxing files monthly to ensure adequate filing space. Create new file folders and/or labels as needed
- Perform the day-to-day functions required to run a smooth and effective office environment
Benefits
- Healthcare including Medical, Dental, and Vision Insurance
- HSA & FSA plans available!
- Dependent care FSA
- Identity Theft Protection Insurance
- Commuter benefits including transit & parking
- Pet Insurance
- PTO and Payroll Incentives for Annual Wellness Exams
- Employee Assistance Program Wellness Subscriptions including access to gyms, financial planning, counseling, and legal services Paid Sick and Vacation Time
- Family Leave
- 401(k) Retirement plan - IHM Matches 100% up to 3% of your salary and an extra 50% on the next 2% of your salary. 401(k) is fully vested upon the first contribution
- Incentive based bonus program
- Free room nights at our hotels and employee discounts within your hotel brand
- Discounts for friends and family within your hotel brand
- Team Member of the Month, Quarter, and Year recognition and bonus
- Discounted tickets to theme parks, musicals, movies, and more through Tickets at Work
- Career Growth through our in-house training program with a path personalized to your desired goals
- Referral bonus program to ANY of our locations
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
