Office Assistant - Patchwork Farms

Ardent Preschool & Daycare • Vestavia Hills, AL

1d

About The Position

Summary/Objective The Office Assistant is responsible for assisting in the coordination of office operations and procedures in order to ensure organizational effectiveness and efficiency. The Office Assistant reports to the Director. Essential Functions Assist new families with check in/out procedures Conduct tours and tour follow ups Provide administrative support to the front office Maintain confidentiality of student’s files Assist Classroom Coordinators if needed. Daily Tasks Greet parents and provide a warm welcome for students Answer phones in a positive and professional manner Assists and accepts responsibility in other daily duties that might be temporary in the event other employees are not available Administer Medications Weekly Tasks Update and maintain student’s files Enter new families information in Procare Desktop Process inquiries, tours, waitlisted and enrolled information in CRM Organize tour folders Order Infant Kits for new parents Assist with keeping of maintenance requests (depending on campus) Monthly Tasks Check office supply inventory and either order or provide a list to the Director and Assistant Director Audit COIs, Medical Screening forms and Student Files and provide parents with expiration notices when necessary Abilities Organized Professional Strong communication skills Qualifications 1 year management experience Successfully pass a background check ServSafe and CPR certified Physical Demands The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Position Type/Expected Hours of Work This is a full-time position, Monday through Friday and hours vary. Extended hours may be necessary as needed to cover staffing during business hours. You must be willing to open or close the campus on a regular basis. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

• Organized
• Professional
• Strong communication skills
• 1 year management experience
• Successfully pass a background check
• ServSafe and CPR certified

Responsibilities

• Assist new families with check in/out procedures
• Conduct tours and tour follow ups
• Provide administrative support to the front office
• Maintain confidentiality of student’s files
• Assist Classroom Coordinators if needed
• Greet parents and provide a warm welcome for students
• Answer phones in a positive and professional manner
• Assists and accepts responsibility in other daily duties that might be temporary in the event other employees are not available
• Administer Medications
• Update and maintain student’s files
• Enter new families information in Procare Desktop
• Process inquiries, tours, waitlisted and enrolled information in CRM
• Organize tour folders
• Order Infant Kits for new parents
• Assist with keeping of maintenance requests (depending on campus)
• Check office supply inventory and either order or provide a list to the Director and Assistant Director
• Audit COIs, Medical Screening forms and Student Files and provide parents with expiration notices when necessary

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed