Office Assistant
About The Position
The Office Assistant performs a wide variety of business and operations tasks including protecting the client record within EMR (Electronic Medical Record), insures physician orders are signed within the prescribed time period, clinical, consultant, and discharge documentation and appointments are scheduled, and weekly summary sheets are prepared. This position would be responsible for gathering, processing, and tracking new client information for intake and treatment. This position will facilitate the verification of Medi-Cal eligibility as required and open new client records in EMR as assigned. This position will also assure that all aspects of the record are in keeping with agency policy and DMH requirements. Activities performed can be time-sensitive with expectations of frequent reporting of progress along with thorough oversight for accuracy. Regular interaction with all staff members, physicians, and outside agencies is expected. The Office Assistant will also serve as the facility receptionist and may sort, date, and log mail, act as administrative support for the facility and monitor the front lobby.
Requirements
- High school graduate or equivalent required.
- One (1) year of general office experience is required.
- Valid California Driver’s License.
- Bilingual Spanish-English speaking ability is required.
Responsibilities
- Protecting the client record within EMR (Electronic Medical Record)
- Insuring physician orders are signed within the prescribed time period
- Scheduling clinical, consultant, and discharge documentation and appointments
- Preparing weekly summary sheets
- Gathering, processing, and tracking new client information for intake and treatment
- Facilitating the verification of Medi-Cal eligibility as required
- Opening new client records in EMR as assigned
- Assuring that all aspects of the record are in keeping with agency policy and DMH requirements
- Serving as the facility receptionist
- Sorting, dating, and logging mail
- Acting as administrative support for the facility
- Monitoring the front lobby
Benefits
- Competitive Compensation: Offering a salary that matches your skills and experience.
- Generous Time Off: Enjoy ample vacation and holiday pay.
- Comprehensive Benefits Package: Employer-paid medical, dental, and vision coverage. Additional voluntary benefits to support your lifestyle.
- Professional Growth Opportunities: On-the-job training with access to paid CEU opportunities.
- Career development programs designed to help you grow.
- Supervision for BBS hours for AMFT, ACSW, and APCC professionals (where applicable).
- Employee Recognition & Rewards: A culture that celebrates and rewards your hard work and dedication
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
