Office Assistant

Autism Academy for Education and Development, LLC•Phoenix, AZ

11d

About The Position

The Assistant Office Manager position is an exceptional opportunity to support of the daily operations of the AAED in achieving the motto: to assist every student with autism to be equipped and able to achieve academic, social, and behavioral excellence in an environment centered on strong character values. The main function of this role is to assist the office manager and other administration in daily operations and front office duties including: Answer and manage incoming calls Greet and interact professionally with parents, students and visitors Prepare and edit correspondence, communications, presentations, and other documents File and retrieve documents and reference materials Record, transcribe, and distribute incoming communications Receive and process records requests in a timely manner Coordinate with and assist the Office Manager on updating, scheduling, and conducting fire and lockdown drills; be knowledgeable on emergency procedures and know where all emergency lists and contingency plans are located. Assist the office manager in maintaining accurate and complete student records as directed in policies and procedures. Be knowledgeable about funding options, STO and scholarship websites and general application process Perform any other duties assigned by the office manager, principal or administration

Requirements

High school diploma or GED required
Must qualify and maintain a valid IVP Fingerprint Clearance Card
Ability to organize confidential data efficiently.
Ability to communicate effectively and professionally with students, parents, co-workers and the public at large
Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
Excellent computer proficiency (MS Office – Word, Excel and Outlook)
Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
Sit for extended periods of time.
Ability to view large volumes of written materials via computer screen, records, correspondence, and/or documentation for extended periods of time.
Vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Perform some lifting, carrying, pushing, and/or pulling (up to 40 lbs. and above).
Maintain independent mobility to move about the school throughout the day.
Work in noisy and crowded environments.

Nice To Haves

Prior experience working in a school’s front office preferred
Preferred Dual Language in Spanish

Responsibilities

Answer and manage incoming calls
Greet and interact professionally with parents, students and visitors
Prepare and edit correspondence, communications, presentations, and other documents
File and retrieve documents and reference materials
Record, transcribe, and distribute incoming communications
Receive and process records requests in a timely manner
Coordinate with and assist the Office Manager on updating, scheduling, and conducting fire and lockdown drills; be knowledgeable on emergency procedures and know where all emergency lists and contingency plans are located.
Assist the office manager in maintaining accurate and complete student records as directed in policies and procedures.
Be knowledgeable about funding options, STO and scholarship websites and general application process
Perform any other duties assigned by the office manager, principal or administration