Office Assistant

BELBOT SERVICES INC • Troy, MI

2d

About The Position

Belbot Services is seeking a part-time reliable, organized, and proactive Office Assistant to support our daily operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes initiative in keeping both office and field operations running smoothly.

Requirements

• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Ability to take initiative and work independently
• Proficient with basic office software and technology
• Comfortable running errands and handling light physical tasks

Nice To Haves

• Experience in an administrative or office support role
• Familiarity with social media scheduling tools
• Experience working in a service-based or landscaping company

Responsibilities

• Answer incoming calls and direct them to the appropriate team members
• Create customer tickets and document requests when staff are unavailable
• Manage calendars and assist with meeting/appointment preparation
• Monitor and organize emails, flagging important items requiring attention
• Pull and prepare paperwork for upcoming weekly routes
• Monitor employee phones to ensure daily syncing while crews are in the field
• Inspect phone cases and numbers; clean or replace as needed
• Track office inventory and maintain stock levels
• Prepare shopping lists, obtain approvals, and complete purchases (e.g., Costco, Amazon)
• Maintain and organize the apparel closet, including inventory tracking and order prep
• Coordinate apparel drop-offs and pickups with vendors
• Assist with social media content (job site visits, photo capture, and scheduled posts)
• Maintain flyer distribution systems and coordinate seasonal flyer orders
• Determine quantities
• Obtain quotes
• Place and pick up orders
• Assist in planning seasonal company events
• Source venues and gather quotes
• Coordinate employee and vendor gift lists
• Prepare holiday cards and customer mailing lists
• Reorganize and maintain office filing systems
• Coordinate lunch orders as needed
• Fill water jugs on a weekly/bi-weekly basis

Benefits

• 401(k)
• 401(k) matching
• Company parties
• Opportunity for advancement

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees