Office Assistant

Edupoint Educational Systems LLC•Mesa, AZ

About The Position

The Office Assistant supports the smooth operation of the organization by managing front desk responsibilities, assisting with office and facility needs, and providing general administrative support. This role ensures a professional and welcoming environment for visitors and staff while helping maintain an efficient and well-organized workplace. The Office Assistant plays a key role in supporting daily office and facility operations across both buildings. Primary responsibilities include ordering and maintaining supplies, coordinating meals and setups for meetings and events, and ensuring kitchens, conference rooms, and shared spaces are clean, organized, and well stocked. In addition, the Office Assistant provides administrative support such as travel arrangements, expense reports, and filing, while also assisting at the front desk with greeting visitors and answering phones.

Requirements

Proficient in Microsoft Word, Excel, and Outlook, Skype
Experience in an office setting
Manage multiple phone lines
Online purchasing and travel sites
Ability to problem solve, multi-task, type, research, compile and present information
Maintain communication with a wide variety of clients and employees
Two years related experience in an office setting
High school diploma, or general degree (GED)

Responsibilities

Office & Facility Support
Order and maintain supplies for kitchens, breakrooms, bathrooms, and offices across both buildings.
Stock supplies for kitchens, breakrooms, bathrooms, and offices across both buildings which includes lifting up to 45-50 lbs consistently for short periods of time
Perform light upkeep of conference rooms, kitchens, and office supply areas; maintain copiers, postage machine, and reception signage.
Front Desk & Guest Services
Greet and assist visitors, vendors, and staff with professionalism.
Answer and direct incoming calls, manage mail, FedEx, and packages, and oversee visitor badges and building access.
Meetings & Events
Coordinate meals and snacks for meetings, trainings, and company events, which can include set up and take down of tables, décor and signage
Prepare and reset conference and training rooms, including arranging furniture, stocking supplies, and tidying after use.
Assist with internal events such as staff appreciation activities and Take Your Kid to Work Day.
Administrative Support
Assist with travel arrangements, expense reports, filing, and other administrative tasks.
Provide support for executive expense reports, new-hire onboarding (nameplates, kits, seating chart), and training materials.
Perform other duties and special projects as assigned to support smooth office operations.