Office Assistant

Cityscape Schools•Dallas, TX

1d•Onsite

About The Position

ESSENTIAL DUTIES AND RESPONSIBILITIES Answers incoming telephone calls in a friendly, knowledgeable and professional manner for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages. Provides support (e.g. photocopying, faxing, mailings, etc.) for the purpose of ensuring the efficient operation of the school. Process and maintain a variety of manual and electronic documents files and records (e.g. emergency contact numbers, staff itineraries, work orders, time sheets, expense reimbursement requests, requisitions etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. Responds to inquiries from a variety of internal and external parties (e.g. district staff, schools, government agencies, parents, community, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction. Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items’ availability. Perform routine bookkeeping tasks to maintain campus budget records, including handling cash deposits for activity accounts, updating records, and processing purchase orders. Assist with court documents for truancy issues. Assist with PEIMS related records. Attend trainings for continuous job improvement as needed. Perform other duties as assigned. QUALIFICATIONS EDUCATION AND EXPERIENCE: High school diploma required, relevant degree or certification is preferred. 1-2 years of successful work experience as an office clerk or in another clerical position preferred.’ Bilingual English/Spanish preferred.

Requirements

High school diploma required
Valid Texas driver’s license.
Must be able to prioritize and plan work activities to use time efficiently.
Must be organized, accurate, thorough, and able to monitor work for quality.
Must possess strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Must be able to communicate clearly, both written and orally.
Ability to work independently and work in a team-oriented environment.
Ability to complete assignments with accuracy and meet established deadlines.
Displays excellent integrity and commitment to ethical practices.
Ability to effectively use and maintain office equipment including phone, computer, software systems, copier etc.
Flexibility is required to independently work with others in a wide variety of circumstances.
Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
Regular and punctual attendance at the worksite is required for this position

Nice To Haves

relevant degree or certification is preferred
1-2 years of successful work experience as an office clerk or in another clerical position preferred
Bilingual English/Spanish preferred.

Responsibilities

Answers incoming telephone calls in a friendly, knowledgeable and professional manner for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
Provides support (e.g. photocopying, faxing, mailings, etc.) for the purpose of ensuring the efficient operation of the school.
Process and maintain a variety of manual and electronic documents files and records (e.g. emergency contact numbers, staff itineraries, work orders, time sheets, expense reimbursement requests, requisitions etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Responds to inquiries from a variety of internal and external parties (e.g. district staff, schools, government agencies, parents, community, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items’ availability.
Perform routine bookkeeping tasks to maintain campus budget records, including handling cash deposits for activity accounts, updating records, and processing purchase orders.
Assist with court documents for truancy issues.
Assist with PEIMS related records.
Attend trainings for continuous job improvement as needed.
Perform other duties as assigned.