DOC Western IL CC Office Assistant - Clinical Services

State of Illinois

6d•Onsite

About The Position

The Illinois Department of Corrections is seeking an Office Assistant to work in the Clinical Services Unit at Western Illinois Correctional Center. This position is responsible for keyboarding a variety of documents and serves as a co-receptionist for the Clinical Services staff. In addition, they will input data into the Offender 360 System (O360), receive, sort, open and distribute mail, and file office records, personnel information and correspondence. We invite all qualified applicants to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of office experience.
Requires ability to keyboard accurately at 35 wpm.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vacine and/or other medical standards as set out by the employer.

Responsibilities

Keyboards, from rough draft, parole reports, executive clemencies, work release, home monitor and transfer reports, letters, memos, etc. for the Clinical Services Unit.
Serves as a co-receptionist for the Clinical Services staff.
Inputs data into the Offender 360 System (O360) from reports completed by the Clinical Services staff.
Receives, sorts, opens, and distributes mail for Clinical Services Unit.
Files office records, personnel information, and correspondence to assist the Clinical Services staff.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible work schedules in some program areas (flexible time and hybrid options)
Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources