Office Assistant

Palm Springs Unified School District•Palm Springs, CA

About The Position

Join the Palm Springs Unified School District as an Office Assistant, a pivotal role within our educational community that supports the smooth operation of our administrative functions. In this role, you will be essential in providing clerical support to our staff and contributing to a positive and efficient school environment. As an Office Assistant, you will be tasked with managing communications, maintaining accurate records, and assisting in various administrative tasks to help ensure that our schools run effectively. This position calls for a proactive individual who can multitask while maintaining attention to detail and providing excellent customer service to students, parents, and faculty alike. You will collaborate closely with other staff members, handling everything from answering phone calls to managing appointments and coordinating school events. Your contribution will not only support the daily operations but also play a crucial role in fostering a welcoming atmosphere that enhances the educational experience for our students. If you are organized, personable, and passionate about education, this is an excellent opportunity to join a dedicated team committed to excellence in serving our community.

Requirements

High school diploma or equivalent; additional education or training in office administration is a plus.
Proven experience as an office assistant or in a related administrative role.
Excellent communication skills, both written and verbal, with a friendly and professional demeanor.
Strong organizational skills with the ability to prioritize tasks effectively.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
Ability to handle sensitive information with confidentiality and discretion.
Strong problem-solving skills and the ability to work independently and as part of a team.

Responsibilities

Answer and direct phone calls in a professional manner.
Manage filing systems and maintain organized records for efficient information retrieval.
Assist in scheduling appointments and managing calendars for school staff.
Prepare and distribute communications, including newsletters and announcements.
Coordinate logistics for school events and meetings, ensuring all materials are ready and available.
Handle inquiries from parents, students, and staff, providing assistance or directing them to the appropriate resources.
Maintain inventory of office supplies and place orders as needed to ensure functionality.
Collect and process various documents and forms, ensuring accuracy and confidentiality.